Temp EA

Executive Assistant At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Haven Demo's 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world's first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.

Vast is looking for an Executive Assistant, reporting to the Chief of Staff, to support the development of the systems that will be required for the design and build of artificial-gravity human-rated space stations.

We are seeking a highly organized and proactive Senior Executive Assistant to support our C-Suite Executives in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture.

This will be a full-time, exempt position located in our Long Beach location.

Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.

Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement.

Draft, review and send communications on behalf of company executives.

Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available.

Track and manage executive expenses and process reimbursements.

Support executives in various projects, research tasks, and initiatives.

Collaborate with other departments on projects as needed.

5+ years of experience as an Executive Assistant supporting multiple C-Suite executives.

Advanced proficiency in Google Workspace and Slack

Bachelor's Degree or equivalent years of work experience in addition to minimum years of experience.

Event and meeting planning.

Ability to be on site 5 days a week at our HQ in Long Beach.

Ability to work early mornings, evenings and/or weekends as needed.

Executive Assistant I: $84,925 - $120,552

Executive Assistant II: $96,514 - $137,003

Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast's ongoing commitment to providing high-quality meals for employees.

S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.