Permanent Secretary

Job Title

Secretary

Duties

Assists with reviewing and interpreting directives and regulations.

Assist with internal policies, procedures, and work methods affecting administrative management operations and ensure compliance.

Review correspondence prior to signature of the Director before being forwarded outside the organization.

Disposition of obsolete material; maintain reports, a diary on service circular expirations and coordinate with Veteran Experience Coordinator on updating and making revisions to these circulars.

Arrange meetings, seminars, or conferences, including reserving meeting rooms, notifying participants.

Interpret and utilize VISTA and other computer programs such as Microsoft Word, Microsoft Outlook, Microsoft Publisher, Purchase Card credit entries, and staff time card data entry.

Receive telephone and personal calls: handle routine matters not requiring technical knowledge and refer technical matters to the person having responsibility for such.

Serve as primary focal point for the organization.

Takes notes from VEC for numerous letters, memoranda, reports, etc. takes minutes for various meetings and conferences.

Edits correspondence, types correspondence, reports, bulletins for staff members transcribing from either own notes or handwritten drafts.

Fully cognizant of VA procedures for preparation and clearance of correspondence and action documents; advises other within the service of such procedures to ensure accuracy and compliance with policies and regulations.

Promote positive relations between VA staff and the complement of voluntary workers.

Informed of rules, policy changes, as well as initiate needed record keeping as required for reports and evaluations.

Keep calendar of the supervisor to setup interviews, speeches, tours, meetings and other community commitments.

Work Schedule: Monday-Friday 8:00am - 4:30pm, subject to change based on the needs of the facility.

This is not a virtual position.

PD#: PD072980

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved.

Permanent Change of Station (PCS): Not Authorized

US Department of Veterans Affairs