Office Assistant

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Office Assistant Albany, NY, US Salary: $47,191.28 Annually

OFFICEASSISTANT

(AlbanyHousingAuthority) DISTINGUISHING FEATURES OF THE CLASS: Under general supervision, an incumbent of this position performs complex clerical support work and administrative tasks for the department/division head.The work performed is higher level in nature and requires good knowledge of the policies, functions and procedures of a department. This is primarily a clerical position where the work involves responsibility for updating, maintaining and organizing records and reports for the assigned division.Ability to interact with tenants, landlords, and supervisory staff; and exercise of independent judgment is a major aspect of the work. TYPICALWORKACTIVITIES:(IllustrativeOnly) Performsadministrative andclericalworkinthe maintenanceofrecordsandfiles; Collectsandcompilesinformation,dataandstatisticalreports; Receives, sorts, indexes, and files: mail, bills, requisitions, ledger cards and other various documents and materials; Contactsandassiststenantsregardingmissing,incompleteorunsigned applications and lease agreements; Mayassistthecollectionsdepartmentwithtenantrentdisputesby reproducing and reviewing history of payment records with tenants to settle disputes; Mayattendandparticipateincourthearingsbyrecordingand/ordocumenting decisions, payment plans etc; Maycreateschedules for Section8and publichousinginspections; May assist in the coordination, scheduling and documentation of inspections and re-inspections; Assists in maintaining inventories, records and other departmental ororganizational data; Maytype, record and mail inspection notifications, failed inspection and no show notices; Maycontactlandlordstoscheduleappointmentsfor inspections; Maintains and updates various databases including parking permits issued for tenants; insurance binders for all contractors or venders performing work on housing property etc.; May assist in the formal bidding and awarding of contracts to venders by providing clerical support; May assist in the maintenance of personnel records, payroll records, worker's compensation forms, and other documents related to personnel administration; Receivestelephonecalls,makesappointments,andactsasreceptionist; May use computer applications such as spreadsheets, word processing, calendar, e- mail and database software in performing work assignments; Entersandretrievesinformationinanautomatedinformation system; Performsrelatedwork asrequired. FULLPERFORMANCEKNOWLEDGE,SKILLS,ABILITIES,ANDPERSONALCHARACTERISTICS: Goodknowledgeof thefundamentals ofmodernofficepracticesandprocedures; Goodknowledgeof personalcomputers andofficeequipment; Knowledgeofofficerecordkeepingpractices; Abilityto planand organizeclerical work; Abilitytousecomputer; Abilitytouseapplicationssuchasspreadsheets,wordprocessing,calendar,e- mail and database software; Abilitytounderstand andfollowcomplexoralandwritten instructions; Abilitytoenterdata,maintain records, preparereports; Initiative; Accuracy; Abilitytoget alongwellwithothers; Physicalconditioncommensuratewith thedemandsoftheposition.

MINIMUMQUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma and two (2) years of satisfactory fulltime paid experience in an office environment; OR Anyequivalentcombinationoftrainingandexperienceasdefinedbythelimitsof (A)above. PROMOTIONAL FIELD: Two (2) years permanent competitive class status as a Keyboard Specialist or Receptionist and employed at the Albany Housing Authority atthe time of application and appointment.

SUBSTITUTION:

Satisfactory completion of 30 credits* or one year of post high school experience at a college or business school may be substituted for one year of the required experience. #J-18808-Ljbffr Albany Housing Authority