Bookkeeper

BorderLinks is a Tucson-based nonprofit that has been educating about migrant justice and moving people into action for 38 years. The Bookkeeper plays a critical role in stewarding the resources that make this work possible. In close collaboration with the Director of Development and Finance, other Co-Directors, and Financial Management Consultants, the Bookkeeper performs financial and accounting tasks for BorderLinks, including: bookkeeping, invoicing, cash flow monitoring, and preparation of financial/regulatory reports. Additionally, the Bookkeeper manages the Human Resources function of payroll administration. Reports to: Co-Director, Director of Development and Finance Status: Part-time, exempt, 16 hours/week Rate: $26 hourly

RESPONSIBILITIES

This is a 16-hour-per-week role with a broad scope. The Bookkeeper works with the Co-Directors to prioritize and pace this work within available hours. Certain responsibilities listed below are handled on a monthly, quarterly, or as-needed basis according to organizational priorities. Finance and Accounting Daily activities of finance and bookkeeping, including: Management of accounts payable/receivable: Creation, processing and tracking of invoices, expense receipts and bills through Bill.com to ensure timely payment; Recording transactions in QuickBooks Online; Reconcile all accounts monthly; Preparing deposits and managing cash flow needs; Financial report preparation, including, but not limited to: Regular cash flow projections for Co-Directors; Reports required for grants and fiscally sponsored projects (as needed); Other financial updates for Co-Directors (as needed); Further details of accounting responsibilities include: Manage basic accounting responsibilities related to our fiscal sponsorship of other organizations, including categorization in QuickBooks, maintaining records, issuing payments, and prompt communication; Insert new restricted grant budgets into QuickBooks Categorize all grant expenses in QuickBooks Prepare reports for each grant, as needed, and ensure the grants are being tracked appropriately within regular Finance reports Provide any requested documentation to funders Responsible for petty and program cash accounts, with direct supervision of Co-Director; Keep track of and pay honorariums owed to community partners; Maintain up-to-date cash and check logs, with direct supervision of Co-Director; Collaborate with Financial Management Consultants to prepare for year-end close and external audit Work with Co-Directors to identify and address risk and financial management issues; Ensure compliance with BorderLinks Finance Policies and GAAP; Other duties, as required. Human Resources Manage payroll, including: Collect timesheets or leave-time updates from staff; Compile & process payroll information through payroll software bi-weekly, with direct supervision from Co-Director; Be a point person for staff’s payroll updates and questions. Conduct office orientation in coordination with Co-Directors; Ensure all necessary forms are submitted; Set up new personnel files. Ensure any final paperwork is completed; Notify insurance carriers (vehicle, medical, dental, etc) about new/departing staff and volunteers; Collect documents necessary for vehicle use from staff, contractors, and volunteers according to the vehicle use policy. Administration Manage HR, accounting, and administration files (physical & electronic), including personnel files, and adhere to policy for storage or disposal of documents at fiscal year-end; Communicate proactively and in a timely fashion; Send reminders to staff about: vacation and holiday schedules, leave reports, meetings, upcoming events, deadlines, etc. Coordinate insurance coverage, including research,and support renewal processes; Distribute tax forms at year end; Support policy and procedure updates as requested. Other Participate in weekly staff meetings, monthly Finance Committee meetings, occasional department meetings, and annual staff/board retreats.

DESIRED QUALIFICATIONS

Professional Three years of professional bookkeeping experience preferred; Proficiency with QuickBooks Online (or comparable accounting software) and payment processing platforms (such as Bill.com); Proficiency with Excel, Word, and Google Suite (or similar); Demonstrated ability to identify and resolve financial discrepancies; Experience with nonprofit, fiscal sponsorship, and restricted grant accounting preferred; Experience in managing budgets; Strong written and oral communication skills; Bilingual (Spanish/English) speaker strongly preferred; Demonstrated leadership, organization, flexibility, and ability to meet time-sensitive deadlines. Mission / Values Alignment Commitment to the mission and organizational culture of BorderLinks; Demonstrated ability to work collaboratively in a multi-cultural, multi-racial, multi-ethnic, multi-status, interfaith team environment (with other peers, departments, co-directors, participants, and community partners); Commitment to practicing healthy relationships through transparency and honesty; Experience with and passion for social justice movements, migrant justice, anti-racism, and/or lived experience related to border issues preferred;

BENEFITS

Part-time and full-time employees are eligible to participate in BorderLinks health insurance policies.* In addition, employees are entitled to our generous leave policy of 20 paid vacation days**, pooled sick days, and paid holidays as outlined in the BorderLinks’ personnel policy. Benefits may be subject to adjustment from time to time.

• Employees may opt for higher-level health insurance coverage in which case the employee pays an adjusted premium rate—the difference between the base insurance premium and the higher-level premium.
• *Pro-rated and accrued bi-weekly based on hours worked, i.e. an employee at 16hrs/wk would accrue 10 vacation days each year.

EQUAL OPPORTUNITY EMPLOYER

BorderLinks is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV, AIDS, and AIDS-related condition, medical condition (including cancer and genetic characteristics), genetic information, age, marital status, sexual orientation, military and veteran status, or any other characteristic protected by federal, state, or local law. BorderLinks will attempt to make reasonable accommodations to the known physical and mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on BorderLinks’s operations. Please, advise of any accommodations needed at the time of application. #J-18808-Ljbffr BorderLinks, Inc.