Executive Assistant to the CEO

Executive Assistant To The CEO

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Position: Executive Assistant to the CEO

Entity: Penn Medicine at Princeton Health

Department: PMPH Administrative Services

Location: Princeton Health- 1 Plainsboro Road

Hours: Full Time

Summary: The Executive Assistant to the CEO performs administration functions for the highest level of the organization. Responsibilities are highly diversified from the routine to very demanding, handling all administrative matters. Exercising good judgement and maintaining the highest standard of confidentiality in accordance with hospital policies, procedures and best business practices.

Essential Job Duties & Responsibilities:

• Assists the CEO with schedule management.
• Schedules and organizes complex activities such as meetings, travel, and department activities for all members of the Senior Management Team.
• Organizes and prioritizes large volumes of information and calls.
• Creates and develops visual presentations for the CEO.

Other Job Duties & Responsibilities:

• Answer phone for the CEO and message or field/answer all routine and non-routine questions.
• Sort and distribute mail, open mail for the CEO and determine level of priority.
• Supports customer service and performance improvement goals of the department.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
• Handles confidential and non-routine information.
• Will work independently and within a team on special and nonrecurring and ongoing projects. At the request of the CEO, acts as a project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, and organizing companywide events.
• Maintains standards of confidentiality.
• Other duties and projects assigned.

Education or Equivalent Experience:

• Business School or Associate's Degree (Required). Bachelor's degree preferred; or an equivalent combination of education and experience.
• 10+ years or more of administrative experience for a senior executive, preferably in a healthcare environment.

Specialized Skills & Knowledge Requirements:

• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Position continually requires demonstrated poise, tact and diplomacy.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MS Word, Excel, Access, PowerPoint).
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Salary Range: $61,314.24 - $97,784.54/Annually based on 40 hours per week As part of their job offer, successful candidates are provided a specific rate, taking into consideration various factors including experience and education.

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.