Executive Assistant 1

6-12 month contract role in Palo Alto

must go onsite 4-5 days per week

Key Responsibilities:

Manage calendars; schedule and coordinate meetings, and appointments

Serve as primary point of contact for internal and external inquiries

Prepare, proofread, and format correspondence

Maintain electronic and paper filing systems; ensure accurate recordkeeping

Assist with meeting logistics (in person and virtual) including agendas, minutes, and follow-up actions

Monitor and order office supplies; coordinate equipment maintenance

Perform general clerical duties including copying, scanning, and data entry

Qualifications:

Proven experience in an administrative or office support role

Proficiency with Microsoft Office/Google Workspace, Zoom, and office technology

Excellent organization and time-management abilities

Ability to prioritize multiple tasks and meet deadlines

Professional demeanor and customer service orientation

Requirements:

Work Schedule: Fully onsite from 8 - 5 (9 - 6 ok)