Project Coordinator

Project Coordinator

Wimmer Communities is on the lookout for a Project Coordinator someone who excels in their profession, but is also interested in joining a team that focuses on giving back to our community through charity campaigns ( Habitat for Humanity, Community Projects for Seniors, Hunger Task Force, Milwaukee Rescue Mission for example ), someone who would like to participate in team outings ( Milwaukee Brewer's game, MKE River Cruise, Golf Outing and Pig Roast, and a showstopper holiday party, to name a few ), and someone who wants to work at a place that has been voted a Top Workplace by its team members for the past 10 years.

The Project Coordinator's primary duties include supporting the process of bidding, contracting and managing Service Contractors and Capital Improvement Contractors.

This is an On Site position, located in Hales Corners, Wisconsin.

Essential Functions

• Draft scope of work documents, expedite the review process, and make the necessary revisions
• Identifies and procures the necessary documents for development of service contract RFP's and Contracts. such as floor plans, details, specifications, equipment information, etc.
• Qualifies and develop lists of bidders and bid out assigned projects and service contracts.
• Prepares detailed bid comparisons for management review and approval.
• Creates for Management, "Authorization to Proceed" forms then obtain the necessary approvals.
• Updates for the Program of Work as needed.
• Supports management of contractors and vendors to complete service contracts and project work.
• Prepare schedules of all Subcontractor's work as well as time durations.
• Documents subcontractor and vendor performance.
• Supports Management when meeting necessary Subcontractors to discuss cost, quality or time issues.
• Communicate internally and externally as necessary to properly manage contractors from start to finish.
• Maintains, and obtains, when necessary, all project costs.
• Reviews, Tracks and Files Contracts, Purchase Orders, Change Orders, ATP's Inspection Reports and all other documentation necessary for successful contractor and project management.
• Check, approve and process invoices.
• Promptly reviews cost revisions and prepares necessary change orders for approval.
• Support the service contract and capital projects budgeting process from start to finish.
• Supports and leads assigned department improvement initiatives.
• Supports and participates in the commissioning process.
• Perform all other duties and special projects as requested by the Director of Facility Management.

Education and/or Experience

• Minimum of five years project experience, capital projects
• Good computer skills, working knowledge of Microsoft Office applications and use of web-based services
• Ability to read and interpret monthly budgets and Financials
• Experience with Yardi property management software a plus

Our Benefits:

• Discounted Rent at Our Properties
• A highly competitive base wage, $18/hour + Commission
• Generous PTO that starts accruing day one
• 10 Paid Holidays
• Parental Leave
• Use of Any Wimmer Property Amenities (Pool, Fitness Center & Community Room)
• Continued Employee Growth, Development, Training, and a Career Path
• Fun Company Outings including Golf Outing, Brewers games, Milwaukee Boat Cruise, and Annual Holiday party.
• All-Staff Luncheons at our Corporate Office
• Volunteer Events such as Habitat for Humanity and Hunger Task Force
• Charity Drives such as Milwaukee Rescue Mission-Toys for Tots, Hunger Task Force-Food Drives,
• Medical, Vision, Dental, Health Savings Account, and a Flexible Spending Account
• Employer-Paid Life, AD&D, and Short-Term Disability Insurance
• Free / Confidential Employee Assistance Program
• 401K Plan with a Company Match
• A Company Culture Second to None