Banking Reconciliation Specialist (Treasury Professional I)

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Introduction

Are you a numbers person looking for a unique experience

while advancing your career in banking?

Think outside of the bank!

And come work for the Maryland State Treasurer's Office

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Imagine the State of Maryland as your employer, one with over 60,000 employees, over 50 state agencies and commissions, and one common goal - to serve the citizens. It takes lots of people to run these government organizations, and it takes lots of money. Can you imagine, with the State's budget over $3 Billion, what the State's general ledger must look like? And who reconciles all that money? We do!

GRADE

17

LOCATION OF POSITION

80 Calvert Street, Annapolis, MD 21401

Main Purpose of Job

The primary mission of the State Treasurer's Office (STO) Banking Services Department is to manage and control banking relationships for all banking needs for all of State government. As the liaison between the State and participating bank vendors, the department's goal is to promote State agency banking needs and respond timely to State agency requests for banking services. Its principal function is the accurate and timely recordation of State funds and the cash reconciliation of the State's bank accounts to the State's general ledger. The State Treasurer's Office is the custodian for all of the State's cash assets, which requires oversight for all State agency depository and disbursement accounts, lockbox services, merchant account services, agency working funds, trust and escrow accounts, etc. The State cash reconciliation is maintained on complex databases that consolidate information from multiple data sources and bank portals. The Banking Services Division is responsible for the State's overall cash reconciliation on a daily basis, and we balance to the penny .

The Banking Services Department, along with the Investments Department, is part of the Treasury Management Division in the agency. The department consists of 11 banking professionals and 3 banking managers, all under the leadership of the Director of Treasury Management. While each State agency performs its own agency reconciliation and accounting work, the STO Banking Services department, in contrast, is responsible for pulling all state banking activity together and reconciling the Statewide master depository and disbursement bank accounts against the State's main general ledger. Each position in the STO Banking Services Department plays a specific and unique role that, when combined, determines the State's daily cash balance. In addition, Banking Services assists with agency-specific depository and disbursement bank account issues regarding opening accounts; vendor payment issues; payroll and income tax refund processing errors; lockbox services; merchant account services (credit and debit card receipts); agency working fund, trust and escrow accounts; stop payments, cancellations and check re-issuance; processing drawdown of funds from federal programs and grants; initiating FedWire payments; processing all State bank account adjustments; managing the State's “unpresented and undeliverable” check funds; collateralization compliance; research; and other agency banking needs.

The Treasury Professional I classification is part of an agency-unique, non-competitive promotion series in which an employee may advance from the intermediate-level Treasury Professional I to a full performance, Treasury Professional II through work experience and competency. The State Treasurer's Office is continuously looking for professionals in the accounting and banking field to join our Treasury Management Department. As future vacancies arise, the Human Resources Department may reach out to candidates on this eligible list to fill vacancies.

POSITION DUTIES

The Banking Services department currently has two vacancies for Bank Reconciliation Specialist, one merit full-time position, and one contractual position. The resulting certified eligible list may be used to fill various future vacancies in the Banking Services Department for up to one year.

A Bank Reconciliation Specialist main functions include deposit and disbursement reconciliation. This position is responsible for the daily reconciliation of approximately 1,000 cash and check deposits made to the State's depository bank against the correlating deposits recorded on the State's general ledger. This person ensures the integrity of the Treasurer's office automated deposit match programs that match the majority of agency cash deposits; resolves all remaining unmatched transactions through various methods of research, analysis, and agency follow-up; and maintains and updates complex Excel spreadsheets that are an integral part of the overall STO cash reconciliation. This position also completes the process for handling forgery affidavits for the main disbursement account, the controlled disbursement account, and the State payroll account.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of experience in business administration, office management, finance, accounting, economics, or related field.

Notes:

1. Candidates may substitute education from an accredited college or university or nationally recognized industry certification program, at a rate of thirty credit hours for each year of experience, for up to two years of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in financial administration and program classification or financial administration specialty codes in the accounting and budget group field of work on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Two years of the required experience must be in banking operations and/or a corporate accounting environment reconciling various in-house and client accounts to a general ledger, analyzing reports & financial trends, or similar banking financial management experience.

DESIRED OR PREFERRED QUALIFICATIONS

• Experience in reconciliation of all cash activities with a general ledger system for a financial institution or major corporation.
• Experience with State of MD financial systems such as FMIS/R*STARS.
• Experience researching, interpreting, applying and/or auditing laws, regulations, guidelines, or other technical specifications.
• Experience in diagnosing technical issues affecting cash reconciliation and acting as a liaison to assist other agencies or financial institutions to fix the issue.
• Experience in report analysis, compiling monthly credit/debit trends, and researching from multiple sources.
• Experience in government banking operations with knowledge of banking principles.
• Experience with positive pay and knowledge of banking codes.
• Bachelor's degree in accounting or finance, or industry certifications in accounting or finance.
• Advanced level experience in Microsoft Excel, Excel formulas, data lookup and data manipulation skills.
• Experience delivering high level customer service to internal and external customers.

LIMITATIONS ON SELECTION

Applicant must be willing to work onsite in the Annapolis area.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SPECIAL REQUIREMENTS

Candidates will be subject to a background investigation to include driving, credit and criminal history.

SELECTION PROCESS

Applicants who meet the minimum and selective qualifications will be admitted to examination for this classification. Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED and placed on the employment (eligible) list for one year.

EXAMINATION PROCESS

The examination may consist of a rating of your education, training, and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application . Report all experience and education that is related to this position .

BARGAINING UNIT STATUS

N/A

BENEFITS

WHY WORK FOR THE STATE OF MARYLAND?

• Job stability and pinnacle experience (we are a Constitutional Office)
• Work-life balance
• Ability to make your mark through public service
• Predictable hours and hybrid teleworking schedules
• Paid holidays 12-13 per year
• Generous paid leave package (annual, sick, personal and compensatory leave)
• State Pension ("defined benefit" plan)
• Tax-deferred supplemental retirement savings plans (401(k) and 457). The State matches up to $600 per fiscal year!
• Free parking
• Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
• Flexible Spending Account plans for Health Care and Daycare
• State Employees Credit Union
• Direct Deposit

FURTHER INSTRUCTIONS

Job opportunities within the Maryland State Treasurer's Office are accessible through JobAps, the Statewide Recruitment, Examination and Applicant tracking system. Go to to apply. Please upload a current copy of your resume with your application. Electronic application is strongly preferred; however, if you do not have access to a computer, you may send a copy of your resume by email to View email address on us.edajobs.com or fax to View phone number on us.edajobs.com.

Candidates will be subject to a background investigation to include credit, civil and criminal history. Any questions regarding this recruitment or the recruitment process may be directed to the State Treasurer's Office, Human Resources Office, at View phone number on us.edajobs.com.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.

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