Office Coordinator

Job Description

Job Description

Job Title: Facilities Associate

Industry: Nonprofit / Research

Location (city, state): Arlington, VA

Assignment Type: Contract (2-3 weeks)

Pay: $26-$28/hour (depending on experience)

Work Schedule:

Monday-Friday, 8:30 AM-5:00 PM, fully onsite (40 hours/week)

Benefits:

This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a well-established nonprofit organization to hire a temporary Facilities Associate for a short-term assignment. Our client is seeking a dependable, customer-focused professional to help maintain daily office operations and provide facilities support in a fast-paced workplace environment.

Job Description:

Addison Group is hiring a Facilities Associate on behalf of our client for a 2-3 week contract assignment. This is an excellent opportunity for someone who enjoys hands-on office support, facilities coordination, and delivering exceptional internal customer service. The ideal candidate is organized, proactive, and willing to jump in wherever needed to ensure smooth day-to-day operations.

Key Responsibilities:

• Support daily office and facilities operations to ensure a clean, organized, and functional workplace
• Coordinate incoming and outgoing mail and package deliveries with shipping carriers
• Assist with meeting and event setup, including room preparation and post-event cleanup
• Monitor shared spaces such as kitchens, conference rooms, and work areas to maintain cleanliness and organization
• Communicate with building management and external vendors regarding maintenance requests and deliveries
• Respond to internal facilities requests through a ticketing system and ensure timely follow-up
• Provide conference room support and assist with workplace logistics as needed
• Help distribute visitor badges, assist with parking validations, and support additional office operations projects
• Deliver excellent customer service while working with employees across multiple departments

Qualifications:

• At least 1 year of experience in facilities, office administration, workplace services, customer service, or a related field
• Experience using a facilities ticketing or service request system is a plus
• Strong problem-solving skills with a proactive, team-oriented attitude
• Comfortable managing multiple priorities in a fast-paced environment
• Excellent communication and interpersonal skills
• Proficiency with Microsoft 365, including Outlook, OneDrive, SharePoint, Excel, Word, PowerPoint, and Adobe Acrobat Pro
• Ability to lift up to 50 pounds
• High school diploma or equivalent preferred

Additional Details:

• Department: Facilities
• Reports to: Facilities Manager
• Reason for opening: Interim coverage
• Start Date: August 3, 2026 (preferred)
• Contract Length: 2-3 weeks
• Interview Process: One 30-minute virtual interview with the hiring manager
• Team Size: 3
• Organization Size: Approximately 2,000 employees nationwide
• Hiring Process: Position is being filled through a VMS program
• Overtime: Eligible with supervisor approval

Perks:

• Short-term opportunity with immediate start
• Gain experience supporting a large, mission-driven organization
• Collaborative team environment
• Convenient Arlington location near Metro
• Opportunity to build facilities and workplace operations experience

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.