OFFICE COORDINATOR-KEYBOARDING-SPANISH SPEAKING

Job Requisition ID: 58000 IPR# 26-01676
Opening Date: 09/16/2026
Closing Date: 09/30/2026
Agency: Department of Transportation
Class Title: Office Coordinator 
Skill Option:  Keyboarding  
Bilingual Option:  Spanish
Salary: Anticipated Starting Salary: $4,272 Monthly; Full Range: $4,272- $5,641 Monthly
Job Type: Salaried
Category:  Full Time  
County: Cook
Number of Vacancies: 1
Bargaining Unit Code:  RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.   All applicants who want to be considered for this position  MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Transportation is seeking to hire an Office Coordinator. The successful candidate will perform technical secretarial, office support functions relating to the Bridge operation, inspection and maintenance duties assigned to the section, provides clerical support to section staff. This position responds to numerous telephone inquiries in English and Spanish.

Essential Functions

• Performs duties including composing and typing correspondence for the Bridge section and the Operations sections.
• Prints, sorts, and files all bridge section correspondence; both physical copies and electronic copies.
• Utilizes various computer programs including I-Roads, Illinois Highway Information System (IHIS), Structure Information Management System (SIMS), etc. to look up bridge information like structure numbers, lengths, and other physical characteristics to reply to various enquiries, or for entry into reports. 
• Receives all Bridge section mail and distributes to appropriate section personnel, prioritizing for the Section Chief that mail which requires immediate attention and handling routine matters with great independence.
• Prepares reports and spreadsheets for various programs including Contract Maintenance, Bridge Paint Program, Multi-Year Program (MYP) additions, etc.
• Serves as the back up to the bureau receptionist and primary receptionist for Spanish speakers.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires ability to keyboard accurately at 30 WPM.
• Requires ability to speak, read, and write Spanish at a colloquial level. 

Preferred Qualifications

• Prefers computer skills which include word processing and spreadsheets.
• Prefers ability to compose and edit letters and reports for proper grammar, and clarity, as well as ensuring all work is done in accordance with IDOT standards.
• Prefers database skills are needed to successfully query data and enter the data into reports.
• Prefers extensive knowledge of office practices, procedures, and programs.
• Prefers ability to communicate fluently in spoken Spanish using professional and formal language. 

Conditions of Employment

• Successful completion of a background screening.
• The condition of employment listed here is incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Transportation is seeking to hire an Office Coordinator.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. 

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules in several program areas (flexible time, hybrid scheduling)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (12) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
• Employees earn (3) paid Personal Days annually
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Work Hours: 8:00 AM - 4:30 PM Monday - Friday

Work Location: 201 Center Ct, Schaumburg, Illinois, 60196
Work Office: Office of Highways and Intermodal Project Implementation, Region 1 /District 1 /Bureau of Maintenance

Agency Contact: View email address on us.fitly.work

Posting Group: Office & Administrative Support; Transportation

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• View email address on us.fitly.work
• View email address on us.fitly.work