Accounts Payable/Receivable Specialist

AR/AP Specialist

The AR/AP Specialist is responsible for processing vendor invoices, maintaining receiving documentation, and supporting timely and accurate payments. This role also manages customer payment applications, account reconciliations, and the preparation of bank deposits. Additional responsibilities include vendor statement reconciliation, resolving discrepancies, preparing journal entries, and providing support to both vendors and internal departments. The Specialist ensures accurate financial records within JD Edwards and contributes to efficient accounts payable and accounts receivable operations.

Key Responsibilities:

• Prepares vendor invoices for approval, attaching appropriate documentation (PO, receiving paperwork, etc.). Notes billing or receiving discrepancies as needed. Assigns vendor numbers, company code, and general ledger interface date.
• Routes invoices electronically to appropriate managers/directors for approval. Enters approved invoices into the computer system, verifies input and proper general ledger accounting month.
• Processes invoices for payment. Updates payments into the general ledger and archives checks. Prepares checks for mailing or distributes checks to appropriate Company personnel.
• Researches and answers questions from vendors and Company personnel regarding payments, vendor numbers, and proper account coding. Reviews, reconciles, and resolves balances on vendor statements.
• Maintains a receiving file of purchase orders and receiving documents. Reviews receiving file monthly for unprocessed receiving documents. Reviews monthly accrual checklist and prepares journal entry to accrue outstanding invoices and PO's.
• Maintains various worksheets to monitor utility payments, returned checks, voided checks, and performs account reconciliations.
• Processes travel & entertainment reports, reviewing for accuracy and for compliance with company travel policy.
• Maintains an Excel worksheet to communicate appropriate team member reimbursements to the Payroll department.
• Completes new vendor setup. Obtains tax identification number and maintains W-9 log.
• Processes customer refund checks, making adjustments to voucher batch, posting, and printing checks. Performs research for and assists Customer Service.
• Codes and applies customer payments to individual OS charge accounts. Notifies FS and Credit/Loss Prevention of invoices not paid in full by completing short pay form. Maintains worksheets to monitor incoming funds by wire transfer, zone transmissions, and short pays.
• Prepares manual invoices and forwards copy to appropriate department. Enters manual invoices into JD Edwards. Logs and monitors payment for any invoices prepared off system. Cleans up accounts that require special handling due to commissions or credit card prepayments.
• Reconciles, balances, and prepares cash for bank deposit to meet daily bank deposit deadlines.
• Performs all other duties as assigned

Knowledge, Skills and Abilities

• 2-year college degree or equivalent
• Accounting or Equivalent
• 3-5 years accounting experience or accounts receivable experience preferred.
• Ability to operate a computer and navigate screens.
• Excellent internal and external communication skills, both written and verbal
• Calculator, data entry, and mathematical computation skills with speed and accuracy
• Thorough knowledge of accounting terminology
• Ability to organize and work with large volumes of paperwork and work under pressure to meet deadlines
• Strong interpersonal skills and ability to work in a team

Our Commitment to Equal Opportunity & Your Privacy

EEO Statement:

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.

EEO is the Law

Privacy Policies:

• Omaha Steaks Privacy Policy
• Omaha Steaks Employee Privacy Policy
• Omaha Steaks CA Privacy Policy
• Omaha Steaks CA Applicants Privacy Notice