Executive Assistant / Sales Support Coordinator

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching

Executive Assistant / Sales Support Coordinator

 

FASTSIGNS 008 Central/ West FW – is hiring for an Executive Assistant / Sales Support Coordinator to join our team!

This role works directly with our Outside Sales Representative and plays a critical part in supporting sales execution, customer communication, and internal coordination to ensure an exceptional client experience from first contact through final delivery.

Benefits / Perks:

• Competitive Pay
• Paid Vacation and Holidays
• Performance Bonus
• Ongoing Training Opportunities

A Successful FASTSIGNS Executive Assistant / Sales Support Coordinator Will:

• Act as the primary internal point of contact supporting the Outside Sales Representative , helping manage priorities, schedules, and customer follow-up.
• Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing.
• Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion.
• Manage customer communication on behalf of the sales rep via email, phone, and in person daily.
• Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks.
• Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings.
• Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process.
• Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Social media - client visitation. 
• Handle sensitive information with discretion and professionalism.

Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator:

• 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred
• High school diploma or equivalent (college coursework a plus)
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Proactive, dependable, and able to work independently with minimal supervision
• Comfortable working with CRM systems, email, scheduling tools, and production/order software
• Excellent follow-through and time management skills
• Ability to sit and work at a computer for extended periods (4 hours or more)
• Ability to work under pressure while producing high-volume, high-quality work
• Act as the primary internal point of contact supporting the Outside Sales Representative , helping manage priorities, schedules, and customer follow-up.
• Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing.
• Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion.
• Manage customer communication on behalf of the sales rep via email, phone, and in person when needed.
• Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks.
• Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings.
• Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process.
• Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center.
• Handle sensitive information with discretion and professionalism.

Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator:

• 2–3 years of experience in administrative support, sales support, customer service, or executive assistance preferred
• High school diploma or equivalent (college coursework a plus)
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Proactive, dependable, and able to work independently with minimal supervision
• Comfortable working with CRM systems, email, scheduling tools, and production/order software
• Excellent follow-through and time management skills
• Ability to sit and work at a computer for extended periods (4 hours or more)
• Ability to work under pressure while producing high-volume, high-quality work

Do you enjoy supporting others so they can perform at their best? Do you like organizing, prioritizing, and helping turn opportunities into completed projects? Are you looking for a role where you are a key partner in the success of a sales operation?

If so, we would love to meet you. This is an opportunity to become the right-hand support to our Outside Sales Representative and play a meaningful role in the growth and success of our FASTSIGNS Center.

Apply today!