Executive Assistant

Executive Assistant

Boston, US

Axiomatic AI is building a new class of AI systems designed to reason with the rigor of the scientific method. By combining deep learning with formal logic and physics-based modeling, we create verifiable, interpretable AI systems that collaborate with and support human researchers in high-stakes scientific and engineering workflows.

Our mission, 3030, is to deliver a 30 improvement in the speed, accessibility, and cost of semiconductor and photonic hardware development by 2030.

We aim to revolutionize hardware design and simulation in these industries and are building a team of highly motivated professionals to bring these innovations from research into commercial products.

Position Overview

The Executive Assistant (EA) is a critical early-stage role designed to maximize the effectiveness of the CEO, co-founders, and leadership team during a period of rapid formation and change. At this stage, clarity, timing, and follow-through matter as much as strategy. The EA ensures that the right conversations happen at the right moments, that commitments are tracked and honored, and that leadership attention is focused where it creates the most leverage.

This role is explicitly not an operations or business ownership role. Instead, it complements leadership by maintaining alignment, momentum, and signal fidelity across people, priorities, and time. As the company grows, this EA will work alongside a Chief of Staff, who will take on deeper operational and business execution responsibilities.

You will

Create Leadership Leverage

Work in close partnership with the CEO, co-founders, and leadership team to manage time, attention, and preparation in an environment where priorities shift quickly. Ensure leaders are well-prepared for meetings, decisions, and external engagements, with relevant context, materials, and follow-ups in place.

Facilitate Early-Stage Alignment & Follow-Through

Track decisions, action items, and cross-leader commitments to ensure intent turns into action. Proactively surface dropped threads, misalignments, or timing risks, helping leadership stay synchronized without inserting yourself into ownership of business outcomes.

Enable Moments That Matter

Identify and support high-leverage moments such as investor conversations, key hires, partnership meetings, scientific milestones, and internal decision points. Ensure these moments are anticipated, prepared for, and closed out with appropriate next steps.

Communicate & Coordinate

Coordinate complex scheduling and logistics across a small but senior group where every hour counts. Draft and manage executive communications as needed, ensuring clarity and consistency while maintaining discretion and trust.

Build for Scale

Establish and maintain simple, low-friction systems for calendars, meeting prep, decision tracking, and follow-ups that can evolve as the company grows. Optimize for speed and clarity, leveraging AI business systems (no coding necessary) to provide rapid capabilities and response where appropriate.

Role Boundaries & Growth Context

This role focuses on time, alignment, and execution hygiene. As the company scales, a Chief of Staff may take on responsibilities related to planning, execution, and cross-functional delivery alongside your role in coordinating the executive team.

Requirements

• 47+ years of experience supporting senior executives, founders, or leadership teams in fast-moving environments
• Strong judgment in ambiguous situations, with the ability to prioritize signal over noise
• Exceptional organizational and communication skills, written and verbal
• Proven ability to anticipate needs, manage sensitive information, and follow through reliably
• Comfort operating close to the center of decision-making without needing ownership or visibility
• High degree of discretion, professionalism, and personal integrity

Nice to Have

• Experience at an early-stage startup or founder-led organization
• Exposure to investor, board, or partnership contexts
• Familiarity with technical, scientific, or research-driven teams
• Interest in building systems that scale without slowing people down

What we offer

• Competitive compensation
• Stock Options Plan: Empowering you to share in our success and growth.
• Cutting-Edge Tools: Access to state-of-the-art tools and collaborative opportunities with leading experts in artificial intelligence, physics, hardware and electronic design automation.
• Professional Growth: Opportunities to attend industry conferences, present research findings, and engage with the global AI research community.
• Impact-Driven Culture: Join a passionate team focused on solving some of the most challenging problems at the intersection of AI and hardware.

Work model & location expectations

• Team work model: Hybrid.
• Primary location: Boston
• On-site expectations: This role would be hybrid. For hybrid arrangements, we would expect ~3 days per week in the office (with flexibility). Occasional travel to our Barcelona or Toronto office may be required.
• Hiring Manager note: Given that a significant portion of the team works in different time zones, we would expect this person to remain flexible in working hours.

Why join us?

At Axiomatic_AI, you will be working on technology that drives innovation in AI for scientific and engineering applications in line with our 30X30 mission.

This is your opportunity to contribute to the development of new AI architectures that can reason coherently and produce interpretable and verifiable solutions. Consequently, see those ideas commercialized into products that will shape the future of hardware and computing, while collaborating with a global team of engineers and AI specialists.

We believe in pushing the boundaries of what is possible and continuously seek to redefine the intersection of AI, with focus on formal consistency. If you're ready to take your expertise in artificial intelligence and physics to the next level, we want to hear from you!

Worried about not meeting every qualification? Studies show that women and people of color are less likely to apply for jobs unless they meet every listed requirement. At Axiomatic-AI, we are dedicated to creating a diverse, inclusive, and authentic workplace. If this role excites you but your background doesn't perfectly match every qualification, we still encourage you to apply. You could be the perfect fit for this position or another opportunity with us.