Administrative Assistant

Job Description

Job Description

Description:

***THIS IS AN ON-SITE POSITION LOCATED IN AURORA, OHIO***

About Us:

LayerZero Power Systems LLC. is a globally recognized leader in providing state-of-the-art power distribution solutions for critical industries. With a strong focus on reliability, innovation, and customer satisfaction, we deliver advanced power systems products that ensure uninterrupted and dependable power supply in mission-critical environments. Our customer base is comprised of companies in the data center (our main focus), financial, computer service provision, and semiconductor manufacturing sectors. LayerZero Power Systems is on a trajectory of sustained growth, with a loyal customer base of existing Fortune 100 customers and an expanding portfolio of new customers.

Position Description- Administrative Assistant

LayerZero Power Systems LLC is seeking to fill three Administrative Assistant positions. These roles are essential to supporting day-to-day operations, enhancing organizational efficiency, and contributing to a high-quality experience for both our team members and customers.

We are looking for individuals who exemplify professionalism, integrity, and emotional intelligence, while demonstrating a strong commitment to our culture and values. Successful candidates will bring a positive, solution-oriented mindset, strong attention to detail, and a genuine passion for supporting our people, products, and customers.

Requirements:

Primary Duties:
• Provide comprehensive administrative support across multiple departments.
• Manage calendars, schedules, and meeting coordination with a high level of accuracy in Microsoft Outlook.
• Prepare, maintain, and organize documentation, reports, and records.
• Communicate professionally with internal teams, vendors, and customers.
• Support customer interactions, ensuring a responsive and professional experience.
• Assist with project coordination and execution of key initiatives.
• Maintain organized digital and physical filing systems.
• Support leadership with daily operational priorities.
• Identify and implement opportunities to improve processes and efficiency.
• Maintain strict confidentiality when handling sensitive information.
• Plan and support corporate events and initiatives that drive employee engagement and community involvement.

Experience & Skills:
• Proven experience demonstrating a polished, dependable professional presence with a strong work ethic and consistent accountability.
• Experienced in maintaining composure under pressure while applying strong interpersonal skills, self-awareness, and empathy.
• Skilled in building and sustaining positive, collaborative relationships across all levels of an organization.
• Experienced in effective communication with strong organizational skills and attention to detail.
• Demonstrated ability to ensure high accuracy in data entry, documentation, and information management.
• Experienced in quickly adapting to new systems, tools, and evolving business priorities.

• Proficient in Microsoft Suite: Excel, Teams, Word, Power Point.
• Proven commitment to acting with integrity, transparency, and sound ethical judgment while maintaining strict confidentiality.
• Experienced in taking full ownership of responsibilities with consistent follow-through and pride in work.
• Skilled in approaching challenges with a proactive, solution-oriented mindset and strong critical thinking abilities.
• Demonstrated ability to manage multiple priorities efficiently while maintaining a high standard of quality and detail.
• Experienced in contributing a positive, team-first attitude that strengthens engagement and collaboration.
• Proven record of reliability, strong performance, and commitment to teamwork.
• Skilled in promoting continuous improvement and supporting a culture of accountability and success.
• Demonstrated dedication to organizational goals, customers, and overall mission.
• Experienced in planning and supporting corporate events and initiatives that drive employee engagement and community involvement, including support for LayerZero Power Systems LLC initiatives.
• Committed to ongoing professional growth and delivering long-term organizational impact.

Why Join Us? Our Benefits Make a Difference.

We believe great employees deserve great benefits designed to support health, financial well-being, professional growth, and family needs. Most of our core benefits are provided at no cost, reflecting our commitment to investing in the well-being of our team.

• $0-cost Dental Insurance
• $0-cost Vision Insurance
• $0-cost Short-Term & Long-Term Disability Insurance
• $0-cost Life Insurance with additional buy up options
• Medical Plan Choices, including one no-cost medical option plus two additional buy-up plan options
• $0-cost Employee Assistance Program offering confidential counseling and support services
• Employer Health Savings Account Contributions to help offset health expenses
• Retirement Plan Options with generous employer matching contributions
• Paid Parental Leave to support your growing family

Why You will Love Working with Us:

• Impact: Develop your skills and expertise in a rapidly growing industry, with your work directly influencing the success of mission-critical projects.
• Innovation: immerse yourself in an environment that celebrates forward thinking and continuous improvement.
• Collaborative spirit: Work closely with engineers, marketers, and other professionals to bring ideas to life.
• Grow with us: We are committed to your personal and professional development, offering endless opportunities to improve your skills and advance your career.

At LayerZero, we are proud to be an Equal Opportunity Employer. We welcome and celebrate diversity, and we are committed to creating an inclusive environment for all employees.