Payroll Specialist

Job Description

Job Description

Our client in Seattle, WA is currently hiring for a Payroll Specialist. This position is a hybrid opportunity with two days onsite each week (Monday and Wednesday) and three days remote. The ideal candidate will have experience processing multi-state payroll, payroll tax filings, payroll reconciliations, and working within payroll systems such as Paylocity and Deltek Vantagepoint.

Pay - $35.00/hr. to $40.00/hr.

Location - Seattle, WA (Hybrid: 2 days onsite, 3 days remote)

Schedule - Monday and Wednesday onsite from 8:00 AM - 4:30 PM, standard full-time schedule

Responsibilities

• Process monthly and semi-monthly payroll for approximately 200 employees in a multi-state environment.

• Review, approve, and post employee timesheets while ensuring accuracy and compliance with payroll policies.

• Coordinate with Human Resources regarding employee changes, new hires, terminations, and payroll deductions.

• Execute multiple payroll runs each month within established timelines.

• Process and reconcile payroll-related transactions with a high level of accuracy.

• Manage payroll tax filings, including 941 tax filings and related compliance requirements.

• Ensure timely payroll tax payments, returns, and benefit funding submissions.

• Support payroll system administration, including tax jurisdictions, earning codes, deduction codes, and reporting enhancements.

• Reconcile payroll-related general ledger accounts and prepare journal entries as needed.

• Support month-end and year-end close activities.

• Prepare payroll reports, compensation analysis, and related financial reporting.

• Maintain payroll records and documentation in compliance with company policies and regulations.

• Collaborate with Finance and Human Resources teams to improve payroll processes and reporting.

Qualification Requirements

• 3+ years of payroll processing experience.

• Experience processing multi-state payroll.

• Experience with Paylocity.

• Experience with payroll tax compliance and 941 tax filings.

• Experience with Deltek, preferably Deltek Vantagepoint.

• General Ledger (GL) experience including reconciliations and journal entries.

• Experience supporting month-end close activities.

• Strong understanding of payroll deductions, benefits administration, and payroll accounting.

• Proficiency with Microsoft Excel.

• Experience reviewing and reconciling employee timesheets.

• Strong attention to detail and ability to manage multiple deadlines.

• Bachelor’s degree in Accounting, Business, or related field preferred.

• Experience within Architecture, Engineering, Construction (A/E/C) or other project-based environments is highly preferred.

Disqualifiers

• No experience processing multi-state payroll.

• No Paylocity experience.

• No experience with payroll tax filings or payroll compliance activities.

• No Deltek or Deltek Vantagepoint experience.

• Limited General Ledger or payroll reconciliation experience.

• Limited experience managing payroll for a workforce of similar size.

• Less than 3 years of relevant payroll experience.

Employee Value Proposition

• Opportunity to join a nationally recognized architecture and design organization.

• Collaborative and mission-driven culture with strong leadership support.

• Hybrid work schedule offering flexibility and work-life balance.

• Exposure to payroll, accounting, and financial analysis responsibilities.

• Opportunity to support a growing organization with offices across multiple locations.

• Subsidized public transportation pass available for commuting employees.

• Convenient downtown Seattle location with nearby parking options.

• Collaborative office environment with shared resources, modern technology, and professional development opportunities.

• Contract-to-hire opportunity with long-term career growth potential.

This is a Contract to Hire position based out of Seattle, WA.

The pay range for this position is $35.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Seattle,WA.

This position is anticipated to close on Aug 6, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.