Office Manager

Office Manager Position Overview We are seeking a highly organized, dependable, and detail-oriented Office Manager to serve as a key member of our team. This is a trusted position that supports accounting, customer service, production, and administrative operations. The ideal candidate will be comfortable wearing multiple hats, have strong QuickBooks experience, and enjoy working in a collaborative manufacturing environment. This role acts as the communication bridge between sales, engineering, production, and customers while helping ensure daily operations run smoothly. Key Responsibilities Accounting & Bookkeeping Manage accounts payable and accounts receivable Process invoices for engineering and production Issue customer credits Perform customer credit checks Set up new vendors Assist with bank reconciliations and banking inquiries Maintain tax forms and other financial documentation Generate financial reports from QuickBooks Work closely with the company’s CPA during quarterly closings Maintain accurate financial records and support accounting functions Production Reporting Create and maintain daily production reports using Excel Track production from sales order through manufacturing and shipping Enter sales orders and daily production data Monitor work-in-progress (WIP) reports Generate production status reports for management Customer Service & Office Administration Answer and route incoming phone calls Manage company email inboxes and customer communications Respond to customer inquiries and provide order updates Print and process sales orders Organize and maintain digital and physical records Order office supplies Coordinate routine maintenance for office equipment and facilities Human Resources Coordinate new hire onboarding Process payroll using ADP Maintain employee personnel files Administer health insurance enrollment and changes Complete E-Verify documentation Assist with employee benefits administration and insurance renewals Qualifications Required Previous experience as an Office Manager, Administrative Manager, or similar role Strong working knowledge of QuickBooks (required) Experience with accounts payable and accounts receivable Proficiency in Microsoft Excel Excellent organizational and time management skills Strong verbal and written communication skills High level of integrity and ability to handle confidential information Customer service experience Preferred Experience in a manufacturing environment Familiarity with production reporting or work-in-progress (WIP) tracking Experience with payroll processing using ADP Basic understanding of accounting principles Ideal Candidate The successful candidate is: Highly trustworthy and dependable Adaptable and able to manage multiple priorities Detail-oriented and accurate Comfortable working with customers and vendors A strong communicator who can coordinate between sales, engineering, production, and accounting Able to learn company processes and become a central resource for the organization Compensation Competitive salary Performance bonus opportunities Weekly commission opportunities Quarterly bonus program Benefits package #J-18808-Ljbffr Gilder Search Group