Proposal Coordinator

Location: Fairfax, VA, Virginia, United States Requisition Number: 29118 Required Travel: 0 - 10% Employment Type: Full Time/Salaried/Exempt Anticipated Salary Range: $84,850.00-$120,000.00 Security Clearance: Secret Level of Experience: Senior Summary: HII Mission Technologies is seeking a Senior Proposal Coordinator to join the Division Proposal Operations team. This experienced professional leads coordination, scheduling, and logistical support, while also taking primary responsibility for desktop publishing and production activities for large, complex proposals. Working with minimal supervision, the individual is responsible for preparing deliverables that meet production quality standards, comply with solicitation requirements, align with HII’s corporate branding standards, and are submitted on time. This position will be based out of our Fairfax, VA office. What You Will Do: Leads proposal planning, scheduling, and logistics with minimal support, coordinating the Proposal Manager’s meeting schedule and managing cross‑team activities across Writers, Graphics, DTP, Editors, Production, and SMEs. Reads and interprets complex RFPs and amendments to understand all instructions, evaluation criteria, compliance matrices, and submission requirements. Creates compliant Word templates and writing shells, performs desktop publishing using Microsoft Office Suite and Adobe Acrobat, and ensures graphics are correctly inserted and formatted within final documents. Ensures strict version‑control procedures are followed, maintaining ownership of proposal working files from Gold Team through final production, while setting up and maintaining TEAMS and SharePoint workspaces (including AVD processes and file‑permission management). Prepares administrative proposal documents and slide decks (contact lists, calendars, kickoff materials, standups, and color‑team packages), coordinates with Graphics, and participates in Daily Standup meetings. Oversees all production and delivery activities, leading production efforts for color reviews and final proposal submission (including printing, tabs, assembly, and packaging). Manages War Room logistics, including equipment setup, loaner laptops, stocking supplies, catering, and processing related invoices. What We’re Looking For: 6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience. Minimum of 7–10 years of demonstrated expertise in Adobe Acrobat and the Microsoft Office Suite (Word, Excel, and PowerPoint). Experience with Government proposals and the ability to analyze solicitation requirements to determine impacts on formatting, compliance, and production. Extensive knowledge of using styles to format Word documents and develop templates for large, complex proposal volumes. Familiarity with document management systems (e.g., Microsoft Teams and SharePoint). Ability to work independently with minimal supervision while managing multiple, complex tasks and projects, working quickly, accurately, and efficiently under tight and competing deadlines. Excellent verbal and written communication skills, with a professional, proactive approach and the ability to explain complex issues to stakeholders at multiple leadership levels. Willingness to work evenings or weekends as needed to meet proposal deadlines. Preferred Experience: Experience working in classified environments. Lead in the development and enhancements of enterprise templates and style guides. The listed salary range for this role is intended as a good faith estimate based on the role’s location, expectations, and responsibilities. When extending an offer, HII’s Mission Technologies division takes a variety of factors into consideration which include, but are not limited to, the role’s function and a candidate’s education or training, work experience, and key skills. We offer competitive benefits such as best‑in‑class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post‑secondary education scholarships. Bonus/other non‑recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law. If you need a reasonable accommodation for any part of the employment process, please send an e‑mail to View email address on click.appcast.io and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case‑by‑case basis. Additionally, you may also call View phone number on click.appcast.io for assistance. Press #3 for HII Mission Technologies. #J-18808-Ljbffr