Office Concierge & Manager

Position Summary The Office Concierge & Manager serves as a central point of contact for staff and visitors, ensuring office needs are met while fostering a warm and welcoming atmosphere. This individual oversees day‑to‑day operations for the Home Office, such as managing office reception, appearance, logistics, and event coordination, all while maintaining a high standard of hospitality. The role also supports the Brahms Construction Controller on accounts payable and accounting functions and offers opportunities for career advancement to other roles within The Dover Companies. Office & Facilities Management Create a welcoming environment for staff, guests, and visitors as the first point of contact for the organization and notify appropriate personnel upon guest arrival. Ensure all phone calls are answered timely and in a professional manner. Monitor the appearance and functionality of conference rooms and the café, ensuring they are always presentable and operational. Liaise with maintenance teams for timely repairs and upkeep of office areas and equipment. Manage all incoming and outgoing mail, packages, and deliveries to ensure timely and accurate distribution. Ensure the maintenance and setup of office furnishings, including ordering, repairs, moves, and seasonal decorations. Manage computer equipment inventory and office supplies, placing orders as needed. Order and manage company apparel stock. Manage building access, visitor sign‑in procedures, and security protocols, as applicable. Work closely with IT to help resolve software, hardware, and network issues. Accounting & Accounts Payables Process invoices for payment; investigate and resolve related issues. Code invoices to the appropriate cost centers and GL accounts. Manage the company credit card program and expense reimbursement programs. Complete and submit credit applications. Set up new vendors in the accounting system. Prepare intercompany billings and follow up on outstanding payments. Reconcile vendor statements, as needed. Organize and mail vendor payment information to the IRS (1099). Administrative & Logistic Support Coordinate logistics for company meetings, conferences, seminars, parties, outings, and other events, both in‑house and off‑site. Assist in new employee onboarding activities. Update employee assignments and contact information. Draft, organize and distribute documents across the project management team, field team, and accounting team. Establish and manage off‑site utilities and network services for construction projects. Handle all sensitive financial, vendor, and employee information with the utmost discretion and confidentiality. Other duties as assigned. Qualifications Must have excellent interpersonal and communication skills. Bachelor’s degree is required. Experience in a customer service or hospitality role is preferred. Experience in Accounts Payable functions is a plus. Must obtain and maintain a Missouri Notary Public status. Proficiency in MS Office suite is required. Must be comfortable problem‑solving and proposing solutions. Strong attention to detail and accuracy. Strong integrity and the ability to handle sensitive information with discretion and professionalism. Ability to work well under pressure and adapt to unexpected events or requests. Strong prioritization and multitasking skills. Working Conditions Employee is occasionally required to stand, move, communicate, and identify written information, and may be required to climb, balance, stoop, kneel, crouch, or crawl and lift or move up to 50 pounds independently. Position requires onsite work at the Brahm’s and The Dover Companies’ main office, located at 300 Hunter Ave, St. Louis, MO 63124. May need to move through areas of the Home Office or other worksites. Excellent interpersonal and communication skills with the ability to build relationships at all levels of the organization are required. We are an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, we will provide reasonable accommodations to qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the employer. #J-18808-Ljbffr Brahms Construction, LLC