Executive Assistant

Executive Assistant | Moss Home Solutions

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to directly support the Sales Team in a fast-paced real estate company. This is a high-impact role designed for someone who excels at managing multiple priorities, coordinating complex transactions, and ensuring flawless execution behind the scenes.

The Executive Assistant will act as the operational backbone of the Sales Department, helping manage client relationships, transaction timelines, buyer communications, and post-contract coordination. This individual will play a critical role in ensuring every deal progresses smoothly from contract execution through closing while allowing the Sales Team to focus on revenue-generating activities, client relationships, and strategic growth.

This position requires exceptional communication skills, strong problem-solving abilities, and a relentless commitment to organization, urgency, and follow-through.

Key Responsibilities

• Executive Support
• Transaction Coordination & Closing Management
• Client & Relationship Management
• Operations & Administrative Management
• Problem Solving & Accountability

Required Qualifications

• 2+ years of experience in executive support, transaction coordination, operations, project management, or real estate administration.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Ability to manage multiple transactions and deadlines simultaneously.
• High attention to detail and accuracy.
• Strong follow-up and relationship management skills.
• Self-starter with the ability to work independently.
• Proficiency with CRM systems, Google Workspace, Microsoft Office, and project management software.
• Must be available during standard business hours and highly responsive to time-sensitive transaction matters.
• Ability to thrive in a fast-paced environment where urgency, accountability, and execution are critical.

Preferred Qualifications

• Experience in real estate wholesaling, sales, title, escrow, lending, or transaction coordination.
• Familiarity with real estate contracts and closing processes.
• Experience supporting executives or department leaders.
• Knowledge of residential real estate transactions, contract management, and closing coordination.
• Proficiency in Salesforce CRM.

Core Competencies

• Exceptional Organization
• Sense of Urgency
• Proactive Communication
• Relationship Management
• Problem Solving
• Time Management
• Attention to Detail
• Professionalism
• Accountability
• Process Improvement

Compensation

• Base Salary: $65,000 - $75,000 annually
• Performance-Based Bonus Opportunities
• Paid Time Off
• Professional Development Opportunities
• Career Advancement Within a Growing Real Estate Company

The Opportunity

This is not a typical Executive Assistant position. You will be a key player in the success of a growing real estate company, helping drive transactions from contract to closing while serving as a trusted extension of the Sales Team.

We're looking for someone who takes pride in being the person who keeps everything moving. Someone who enjoys creating order from complexity, thrives on follow-through, and understands that exceptional client experiences are built through communication, consistency, and execution.

If you are highly organized, proactive, accountable, and motivated to grow with a fast-moving company, we'd love to hear from you.