Administrative Specialist

Description Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve. Summary The Department of Pathology and Laboratory Medicine is seeking an Administrative Associate to provide administrative support to a designated group of faculty members within the department. This position plays a key role in ensuring the efficient coordination of faculty activities, academic and clinical operations, and administrative functions while delivering exceptional customer service and organizational support. The Administrative Associate will interact regularly with faculty, trainees, staff, institutional partners, and administrative colleagues across the School of Medicine and UNC Health. The successful candidate will demonstrate strong communication, organizational, and customer service skills, along with the ability to manage multiple priorities. Responsibilities Coordinating and managing faculty calendars. Organizing faculty meetings. Preparing and editing professional documents such as curriculum vitae (CVs), NIH biosketches, division communications. Assisting with clinical scheduling activities through Qgenda and supporting coordination of faculty schedules as needed. This position will have a variety of responsibilities, and potential duties include: Coordinating faculty recruitment and onboarding activities by developing candidate and new hire itineraries. Scheduling interviews, meetings, and recruitment visits. Supporting faculty onboarding processes. Organizing departmental and faculty events. Supporting trainee and faulty conferences. Assisting with asset management and inventory tracking activities. Managing departmental paper mail. Maintaining records and files. Coordinating faculty travel arrangements and reimbursements. The Administrative Associate will work collaboratively with other members of the administrative team and provide cross-coverage during periods of absence to ensure continuity of operations and exceptional service to department faculty and staff. The position requires a high degree of professionalism, discretion, attention to detail, and the ability to anticipate faculty needs while maintaining a strong team-oriented approach. Other Information Other information: Education Requirements High School diploma or GED Licensure/Certification Requirements No licensure or certification required. Professional Experience Requirements One (1) year of clerical or administrative experience. If Bachelor's degree, no years of experience is required If Associate's degree, no years of experience is required Knowledge/Skills/and Abilities Requirements Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems. Technical expertise: understands the technical aspects of one's job. Effectively uses Microsoft office products in order to produce reports and documents. Demonstrates the ability to learn and master the scheduling system Coachability: Receptive to feedback, willing to learn and embraces continuous improvement Accountability: Manages performance to meet expected results. Works to meet the internal/external customer requirements. Fiscal responsibility: Understands the insurance process and seeks to make the best decision/referral in the interest of the customer. Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation Job Details Legal Employer: STATE Entity: UNC Faculty Physicians Organization Unit: SOM Pathology Work Type: Full Time Standard Hours Per Week: 40.00 Salary Range: $18.12 - $25.51 per hour (Hiring Range) Pay offers are determined by experience and internal equity Work Assignment Type: Hybrid Work Schedule: Day Job Location of Job: US:NC:Chapel Hill Exempt From Overtime: Exempt: No This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health. Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation. UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. Please email View email address on click.appcast.io if you need a reasonable accommodation to search and/or to apply for a career opportunity. #J-18808-Ljbffr