Administrative Project Coordinator

We are hiring an Administrative Project Coordinator for a full-time position with a top international law firm in their Wilmington office. This Coordinator will provide high-level administrative support to the Litigation practice group, coordinating complex tasks, projects, and business development efforts to ensure exceptional client service and support for the office practice leader.

HOURS : Monday – Friday, 8:30 AM – 5:30 PM EST

SCHEDULE | LOCATION : HYBRID (three days onsite) | Wilmington, DE

PAY : Up to $100k + Overtime + Discretionary Bonus

BENEFITS HIGHLIGHTS : Health, Dental, Vision, 401K, etc.

IDEAL CANDIDATE REQUIREMENTS

• 2+ years of experience in a law firm setting
• High level of professionalism, close attention to detail, and ability to maintain confidentiality
• Ability to handle multiple projects and assignments with shifting responsibilities and deadlines in a demanding, fast-paced environment
• Effective interpersonal and communication skills, both verbally and in writing, to facilitate cross-departmental work relationships with attorneys and other business professionals

ROLE RESPONSIBILITIES

• Perform complex administrative assignments, including coordinating travel (visa and passport materials), managing calendaring/scheduling requests, entering time records, and processing expense reports and vendor invoices.
• Support Business Intake and Business Development & Marketing efforts by preparing engagement letters, new matter memos, assisting with conflicts, and preparing materials for presentations, pitches, and conferences.
• Collaborate with Partners and Client Accounting to ensure up-to-date and accurate client billing.
• Coordinate with Conference Services for internal and client meeting requests, including audio-visual, catering, and external vendors.
• Support document management and records retention for administrative files, including printing, scanning, and quality control tasks.
• Maintain a reliable physical presence in the office four days a week to perform administrative functions and client services.

Benefits: Full benefits available, including medical, dental, vision, HSA, 401(k), PTO, parental leave, professional development, and more.

Equal Employment Opportunity Statement:

SearchPointNY/Noor Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Physical Requirements:

This position requires the ability to perform the essential functions of the role, which may include standing for extended periods, bending, reaching, and lifting up to 50 pounds on an occasional basis, with or without reasonable accommodation. Physical demands may vary depending on assignment and client-site requirements.