Data Collection Staff

Job Details

Job Title/Req No - IN-IDOC-Data Collection Staff

Start Date - 06/30/2025

End Date - 09/30/2025

Client location - 302 W. Washington St. Indiana Govt. Center South, Ste. 334 Indianapolis, IN 46204

Interview Type - In-person only

Work Arrangement - Onsite

W2 Rate: 23.17/hr.

Short Description

Data Collection Staff: The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration.

Full Job Description

Duties:

Incumbent enhances criminal history records by researching and collecting court documents, and by entering this data into a tracking system. This position requires the incumbent to collect court documentation from within Indiana, other states, military and federal jurisdictions, etc., to assist in registration efforts for the State of Indiana. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Indiana Department of Correction. This position is Monday through Friday, in office.

Essential Functions

• Research and collect court documents and sentencing information
• Analyze and interpret documents collected
• Communicate with local, state, and federal law enforcement agencies
• Enter data into a designated tracking system
• Perform related duties as assigned by division staff

Job Requirements

• Broad experience with data collection and data entry
• Broad knowledge of the Indiana Code
• Thorough knowledge of the Indiana Department of Correction, as well as all levels of the Criminal Justice System
• Experience and comfort with court documents and legal jargon
• Broad knowledge of national criminal justice resources
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational and time management skills
• Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material
• Ability to establish cooperative working relationships with department staff and external agency staff

Difficulty of Work

• Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment
• Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks
• Incumbent work must be accurate - consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities
• Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall project goals

Personal Work Relationships

• Incumbent must maintain working relationships with all Department personnel and external stakeholders to discuss projects related to their needs

Minimum Qualifications

• Legal research experience and skills
• Bachelors Degree required
• Masters Degree preferred
• Equivalent work experience may also be considered

Skills Matrix

Skill Required / Desired Amount of Experience

• Experience gathering and processing documentation Highly desired 2 Years
• Legal research experience (e.g., Lexis Nexis, Westlaw, INcite, Doxpop) Highly desired 1 Years
• Familiar w/ criminal history records-Triple Is, probable cause affidavits, conviction/sentencing docs, presentence investigation reports, court orders Highly desired 1 Years
• Ability to read, comprehend, analyze, and interpret criminal and administrative code, policies and procedures, legal documents, etc. Highly desired 1 Years
• Excellent written, verbal, and interpersonal skills Required
• Strong organizational and time management skills and ability to manage multiple tasks and work under time constraints Required
• Experience with Microsoft Office applications Required
• Ability to maintain discretion when working with confidential information Required
• Ability to establish cooperative working relationships Required
• Bachelor's Degree Required
• Master's Degree Nice to have

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