Administrative Assistant

About this Position

Posting Detail Information


Position Number
SE0299


Position Title
Administrative Assistant


Job Type
Staff


FT/PT
Full-Time


Employee Class Description
C2-Staff (ed. support)


General Position Description


Responsible for providing advanced and complex clerical, secretarial, and general support to management. Exercises initiative, independent judgment and discretion in carrying out assignments.

Flexible Work Arrangement
Primarily Remote: Employee performs the majority of job duties remotely and may occasionally work on site, based on operational needs with advance notice, when possible.


Grade
2022


Exemption Status
Non-Exempt


Posting Number
S3990P


Location(s)
Orlando, FL 32811 - West Campus


Proposed Work Schedule (Please note hours subject to change based on business needs)

Number of Vacancies
1


Posting Start Date
08/04/2026


Posting End Date
08/12/2026


Open Until Filled
No


Quicklink for Posting

Posting Detail Information


Temporary Position (Temp or Grant Funded) Details

Salary Range
$34,780 per year

Essential Job Functions


Description of Job Function


1. Supports management in clerical activities and administrative decisions. Performs office management functions and coordination. Acts as liaison between management and staff in the department.

2. Assembles data and prepares reports on a routine or non-routine basis.

3. Researches and provides information on issues affecting students, staff and/or the department.

4. Opens, organizes, and screens mail.

5. Composes and prepares routine and non-routine correspondence for supervisor's signature.

6. Answers telephone, screens and refers calls, takes messages.

7. Maintains calendar and makes travel arrangements.

8. Prepares, schedules and reserves rooms for meetings as directed.

9. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence.

10. Maintains departmental budget reports and related documentation. Utilizes purchasing card and prepares requisitions for supplies and materials.

11. Operates and conducts training on standard office equipment as needed to perform tasks.

12. Plans, researches, initiates, and carries out to completion recurring or special assignments.

13. Takes minutes of meetings, prepares confidential documents and follows up to ensure timely reply and action.

14. Maintains control on action documents and follows up to ensure timely reply and action.

15. Accesses, inputs, and retrieves information from a computer and College databases.

16. Establishes and maintains excellent working relationships with individuals at all levels within the college and the community.

17. Performs other duties as assigned.