Administrative Assistant

Job Description

Key Responsibilities

• Calendar Management: Coordinate complex schedules, prioritize meetings, and resolve scheduling conflicts across multiple time zones.
  
  
• Communication Gatekeeping: Serve as the primary point of contact for internal and external stakeholders; screen calls, emails, and visitors.
  
  
• Travel & Logistics: Arrange domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.
  
  
• Meeting Support: Prepare agendas, take minutes during high-level meetings, and track follow-up action items to ensure deadlines are met.
  
  
• Project Management: Assist with special projects, conduct research, and prepare presentations or reports using data provided by the executive.
  
  
• Expense Management: Reconcile credit card statements and submit monthly expense reports in a timely manner.
  
  
• Confidentiality: Maintain the highest level of professionalism when handling proprietary or sensitive organizational information.

Required Qualifications

• Experience: 5+ years of experience supporting C-suite or senior-level executives.
  
  
• Technical Skills: Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace.
  
  
• Education: Bachelor's degree preferred, or equivalent professional experience

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.
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Job Requirements

On-Site


By using best practices and optimal employee recruiting strategies, Kavaliro provides employers with employment solutions by providing the most qualified and professional employees, who can staff both project and permanent positions in order to ensure the ongoing success of all types of businesses. We use a streamlined-yet-thorough approach to staffing that saves our clients administrative time, resources and money.