Accounts Payable Specialist

Base Pay $22.00 / Hour Employee Type FT Non-Exempt Description Job Title: Accounts PayableSpecialist Reports To: Accounting Manager FLSA Status :Non-Exempt Status : Full-Time Department: Accounting and Finance Company Overview Tarbell Management Group (TMG) is a proud Mohawk family-owned enterprise dedicated to its mission of “ empowering economic sovereignty for Tribal Nations and trusted partners ”. TMG has grown from a small local business into a diversified organization serving Indian Country and beyond, with operations spanning petroleum wholesale and transportation, convenience and restaurant services, tobacco manufacturing, brand management and national distribution and shared services. Our Core Values TMG offers a competitive total rewards package that includes medical, dental, and vision coverage, a 401(k) with company match, paid time off, Holidays, telemedicine access, optional Aflac coverage, and other employee benefits that support work-life balance and well-being.

JOB SUMMARY:

The Accounts Payable (AP)Specialistplays a key role in supporting TMG’smulti-entityfinancial operations by processing vendor invoices, ensuringaccuratedisbursements, andmaintainingclean vendor records. This position workscollaboratively with Operations,Purchasing, and other internal teamsto resolve discrepancies and uphold strong internal controls.A major focus of the AP Associate role is supporting TMG’s shift from manual,paper-basedprocesses tofully digital, automated workflows.The individual in this role will support ongoing process improvements, system enhancements, and the use of AIenabled tools to help improve the efficiency and scalability of the AP function. This position upholds TMG Mission and Core Values.Thisposition requires exceptional communication, relationship-building, and organizational skills. Primary Responsibilities (includes but is not limited to): Accounts Payable Processing & Reporting Validate and process vendor invoices using required three-way match (PO, receiving, invoice). Prepare and initiate vendor payments (check, ACH, wire) in alignment withapproval ofmatrices and internal controls. Maintainaccuratevendor records, including W9s and compliance documentation, ensuring full audit readiness. Provide documentation and support for month-end close activities as requested by Accounting Administer the employee expense reimbursement process through Concur , ensuring policy compliance andaccuratedigital documentation. Internal Controls & Compliance Follow establishedinternal controlsand approval process in relations to invoiceapproval, anddisbursement ofworkflows. Support internal and external audit requests with complete, electronic documentation. Identifygaps or inconsistencies in AP processes and elevate risks as needed. Operational Partnership & Service Excellence Collaborate with Operations,Purchasing, Retail, and other departments to resolve invoice discrepancies, missing documentation, or coding issues. Provide timely vendor support and assist with improving cross department AP workflows. Process Optimization, Systems Improvement & Automation Contribute to AP modernization efforts by transitioning frompaper-dependentprocesses to fully electronic, digitally archived workflows. Participate in ERP upgrades, AP automation initiatives, OCR/AI enabledinvoice capture tools, and workflow routing enhancements. Identifyopportunities to reduce manual work,eliminatebottlenecks, improve data accuracy, and streamline processes. Assistin documenting new AP procedures, SOPs, and digital workflow guidelines. Support testing and validation of new software releases or system integrations. Recommend opportunities toleverageAI for exception handling, duplicate detection, variance alerts, and workflow optimization. Minimum Qualifications 1–3 years of accounts payable or transactional accounting experience High attention to detail with ability to managehigh-volume,fast pacedworkflows Proficiencywith accounting systems and Microsoft Office Ability to follow internal controls andmaintainconfidentiality Preferred Qualifications: Experience with ERP or AP automation tools (OCR,AI enabledsolutions, workflow approvals) Experience transitioning frompaper basedto electronic systems Familiarity with purchasing workflows, invoice matching, orhigh-volumevendor environments Experience working within Native American territories or Tribal communities. Physical & Work Environment Requirements Primarily sedentary work performed in an office environment, with extended periods of sitting and working at a computer Regular use of hands and fingers to operate a computer, keyboard, calculator, and other office equipment Occasional standing, walking, bending, or reaching in the office environment Visual acuity required to review financial data, reports, spreadsheets, and system dashboards with attention to detail and accuracy Ability to concentrate for extended periods while analyzing complex financial information, reviewing reconciliations, and overseeing reporting activities Capability to manage multiple priorities and deadlines during month end close, audits, and strategic initiatives end close, audits, and strategic initiatives #J-18808-Ljbffr Kids for the Future