Scheduling and Administration Officer

Employment Type: Fixed Term Part-time (0.6 – 0.8 FTE). Contract ending 14 January 2027, with the possibility to extend. Remuneration: $40.02–$41.98 per hour (depending on experience). Join a supportive team providing essential administrative support to mental health services across Western Australia. HelpingMinds is a highly regarded carer support and mental health services organisation that’s been making a difference for 50 years. Each year, our compassionate team supports more than 10,000 people across WA to feel heard, supported, and empowered. Key Responsibilities Answering and directing phone calls to relevant team members. Overseeing team email inboxes and providing responses appropriately or delegating to the appropriate team member. Scheduling meetings and client appointments. Program planning and event bookings. General administrative tasks to support operations in the team and organisation. Ideal Candidate Experience in rostering/scheduling. Excellent computer literacy including Microsoft applications. Excellent attention to detail; creating and maintaining documentation and spreadsheets. Ability to multi-task and thrive in a dynamic working environment. Passionate about making a difference and working in the NFP sector. Minimum Qualifications Proof of Australian Working Rights. Current driver’s licence and reliable vehicle. Cert IV in Business or Administration. Additional Certifications National Police Clearance (within 6 months). Working with Children Card. Benefits Salary packaging benefits up to $18,550 to increase take-home pay. 5 weeks annual leave per annum, increasing to 6 weeks after 3 years of service. 2 extra wellness days per annum, increasing to 3 days after 3 years of service. Robust Workplace Wellbeing Programme. Generous superannuation – 13%, increasing to 14% after 1 year of service. Professional development and support around additional training. Access to Employee Assistance Programme – free confidential counselling. Supportive, flexible work environment with multiple locations and opportunities within the organisation. Helping Minds Limited is an equal opportunity employer supporting diversity in the workplace. We welcome applications from Aboriginal and Torres Strait Islander people, LGBTIQIA, people from culturally diverse backgrounds, and people with lived experience of mental health issues and of supporting family members with mental health issues. #J-18808-Ljbffr HelpingMinds