Assistant Project Manager (non-Store facilities)

Come join our family at In-N-Out Burger! We have an excellent opportunity for a full-time Facilities Assistant Project Manager based in our Irvine, CA office. The Facilities Assistant Project Manager supports the planning, design, entitlement, and construction of non-store Real Estate projects, including warehouses, distribution centers, corporate offices, and other support facilities. General Responsibilities Track meeting outcomes, schedules, task lists, and coordinate logistics and documentation to support Development Project Managers, and internal project teams Maintain accurate, version-controlled project documentation; draft updates, reports, and organize folders across entitlements, design, construction, and closeout Gather and manage utility data, environmental reports, site surveys, and consultant inputs; coordinate early layouts and assist with design reviews and code checks Research zoning, CEQA, and permitting needs; support documentation preparation, track submittals, and maintain records for agency coordination Log and track budgets, invoices, and purchase orders; assist with reconciliation and identify risks or cost‑saving opportunities Attend site visits and meetings, document construction progress, track milestones and submittals, and support punch list and turnover documentation Assist with RFPs, proposal reviews, vendor onboarding, contract compliance, and tracking deliverables and timelines for consultants Work Schedule + Benefits Full‑time, Exempt Salary Range: $77,832-$100,000 Office Hours: Monday-Friday, 8:00 am-5:00 pm; includes occasional night and weekend work Travel time: 10-20% of the work time will be spent in the field; will require occasional overnight travel (includes out-of-state) Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance Qualifications Bachelor’s Degree in Construction Management, Business Administration, Real Estate or related field; required 5-7 years' experience project coordination, real estate, construction, or facilities development; required PMP or other Project Management Certification; strong preferred Intermediate to advanced proficiency across multiple software platforms to include: MS Office Suite, Procore or similar construction management platform, Docusign, and project management tools (i.e. Asana) Effective verbal and written communication across project teams, contractors, and internal stakeholders Strong knowledge in project documentation, early design coordination, and permitting basics Experience in commercial use of entitlements; preparing and processing of entitlement applications Working understanding of governmental entitlement process Experience working with government officials and developers in guiding their projects through the entitlement and regulatory process Detail-oriented with a commitment to quality and long-term thinking Collaborative mindset with the ability to coordinate across departments Demonstrated ability to be flexible and highly adaptable to constant change based on business objectives Strong moral compass: ability to operate with integrity and professionalism when handling sensitive and confidential information Comfortable working in active construction environments and adverse field conditions Equal Opportunity Employer Statement We are an Equal Opportunity Employer by choice. Should there be a need, In‑Out Burger will provide a reasonable accommodation to complete the interview process upon request. #J-18808-Ljbffr