Clerk - Receptionist

JOB DESCRIPTION


JOB TITLE:


General Clerk and Student Services


SUPERVISOR: CEO, President, Superintendent, or Designee

A general clerk performs a variety of essential administrative tasks to support students, including assisting with admissions, registration, records management, and providing information and guidance on various student services. The position includes, but is not limited to, answering phones, filing documents, and managing correspondence. This position maintains organized records, prepares reports, handles mail, and provides general support to other staff to ensure smooth office operations. Key skills for this role include proficiency in office software, attention to detail, and strong communication and organizational skills. Position often works collaboratively with other staff members to support the team in the Lobby area, as scheduled or required.

Schedule Appointments: For Students and Other Staff Members.


Administrative Support: Handle general office duties, including answering phones, sorting and distributing mail, and greeting visitors.


Provide Information and Guidance: To students on various student services, including registration, counseling, financial aid, and other resources.


Greet Visitors and Assist Students and/or Parents: Completing forms and applications.


Lobby Area: Work in the Lobby area, as scheduled or required, to support the team.


Attendance: Assist with attendance and enrollment processes.


Student Files: Assist in maintaining active and inactive student files.


File and Copy: Various types of documents and reports.


Record and File Management: Maintain accurate and organized filing systems, both physical and digital. This includes ensuring documents are properly filed and easily retrievable.


Data Entry: Enter data into spreadsheets, databases, and other software programs.


Document Preparation: Assist with preparing reports, presentations, and other correspondence.


Scheduling: Help schedule appointments and manage staff calendars.


Office Supplies: Monitor and help manage office supplies and inventory.


Communication: Interact with other departments to support the overall workflow.


Other Duties: Perform other administrative and clerical tasks as needed.

* To be punctual and available during official working

• To comply with AAMA policies, standards, rules, regulations, and
• To take precautions to protect equipment, materials, and
• To participate responsibly in the school's improvement
• To demonstrate timeliness and attendance for assigned
• To work collaboratively with other professionals and
• To provide and accept evaluative feedback
• Maintains a high level of ethical behavior and confidentiality.
• Basic computer skills, including basic typing and word processing
• Knowledge of Software (Word, Excel, Outlook).
• Knowledge of Raptor system is a

• Required one year of experience working in a school
• One year of experience in school-related clerical
• Working directly with students in a student services
• Experience with a computer student information system is a
• Preferred: Basic knowledge of attendance laws, school enrollment, and

• Strong attention to detail, with a focus on quality and
• Good organizational skills and ability to follow established
• Ability to work both independently and as part of a
• Effective communication skills and a positive, cooperative
• Active
• Reading
• Time
• Social
• Ability to record accurate
• Ability to follow verbal and written
• Ability to work effectively with
• Ability to communicate effectively (written and verbal).

• Required: A high school
• Required: Bilingual (Spanish)
• Required: Previous experience, 3-5 years, working in a professional office

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Employees may be asked to complete additional tasks or projects that fall within a reasonable scope of their position, as directed by their manager, even if those tasks are not explicitly listed in their job description. AAMA can assign extra work when needed, provided it is relevant to the role and the employee is capable of doing it.

This job description accurately reflects the position's duties, responsibilities, and requirements. It is not intended to be and should not be construed as an all-inclusive list of all the duties, skills, or working conditions associated with the position. Management and administration reserve the right to modify, add, or remove duties and assign other duties as necessary.


*I understand these essential duties describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.


*I understand this position is non-exempt and is entitled to overtime compensation.

*I acknowledge that I have read and understand the above job description and can fulfill all the stated requirements.