Development Coordinator

Salary: $30.00 Hourly
Location : Houston, TX
Job Type: Temp Full-time
Job Number: 16928
Department: Public Library
Division: Administrative Offices
Opening Date: 07/15/2026
Closing Date: 9/30/2026 11:30 PM Central
Max Number of Applicants: 200


Position Description
Harris County Public Library (HCPL) - History
The Harris County Public Library (HCPL) system, established in 1921, began as a collection of small libraries located in stores, post offices, and private homes. Over the years, it has grown into a robust network comprising 26 branch libraries, two technology service centers, and two partner locations that provide collection and circulation services. HCPL serves the communities of unincorporated Harris County and cities without independent library systems.

In 2024, HCPL received the prestigious National Medal for Museum and Library Service, the highest honor awarded to libraries in the United States. Bestowed annually by the Institute of Museum and Library Services (IMLS), this award recognizes institutions that deliver exceptional service to their communities. The library was recognized for innovative initiatives like HCPL Connected, Enhanced+ Library Cards, and its Mobile Outreach Librarian program.

HCPL is also recognized as one of the best places to work, offering a supportive and inclusive environment that fosters innovation, collaboration, and professional growth. Its dedication to employee well-being, diversity, and community impact makes HCPL more than just a workplace-it's where individuals can grow, inspire, and contribute to meaningful change.
What you will do at Harris County Public Library :


The Development Coordinator supports Harris County Public Library's development efforts by assisting with donor, sponsor, nonprofit, foundation, and community partner engagement; researching and tracking potential funding, sponsorship, and partnership opportunities; maintaining development records, contact lists, stewardship documentation, impact data, and related tracking tools; preparing reports, summaries, presentations, correspondence, and recognition materials; coordinating follow-up with partners and stakeholders; supporting grant, sponsorship, and resource development initiatives; documenting partner contributions and outcomes; and working with library leadership and internal departments to ensure development activities are organized, mission-aligned, compliant with County procedures, and supportive of HCPL's strategic priorities.

This is a part time temporary position, with an ending date of December 25, 2026.
Duties & Responsibilities:

• Supports HCPL development, partnership, and community engagement efforts by maintaining relationships with nonprofit organizations, community agencies, educational partners, civic groups, Friends groups, foundations, donors, sponsors, and other stakeholders.
• Researches, identifies, and tracks funding, sponsorship, partnership, and outreach opportunities that support HCPL programs, services, literacy initiatives, and strategic priorities.
• Coordinates partner communications, meeting logistics, follow-up, documentation, records, agreements, calendars, stewardship materials, impact data, and internal updates.
• Assists with reports, summaries, presentations, correspondence, recognition materials, and other documentation related to development, partnerships, events, and community impact.
• Coordinates and supports partner events, donor or sponsor activities, community engagement programs, special projects, and public-facing initiatives, including logistics, schedules, supplies, communications, budgets, expenses, and day-of support.
• Serves as a point of contact for partners, vendors, presenters, staff, and stakeholders and helps resolve event, scheduling, communication, or logistical concerns.
• Collects attendance data, feedback, photos, success stories, and outcome information to evaluate effectiveness and support reporting.
• Works with branch and department staff to align development, partnership, and event activities with community needs, library service priorities, and HCPL's mission.
• Provides technical, administrative, analytical, and project support while keeping management informed of issues, deadlines, risks, and decisions requiring approval.
• Represents HCPL professionally in meetings, events, communications, and community settings and performs other related duties as assigned.
• Participates in required training, work groups, meetings, and professional development activities to maintain current knowledge of development practices, systems, policies, and compliance requirements.
• Other duties as assigned

Harris County is an Equal Opportunity Employer

If you need special services or accommodations, please call View phone number on click.appcast.io or email View email address on click.appcast.io

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements
All applicants must register and take the HRT Clerical Skills Test and score a minimum of 80% with a typing speed of 30 wpm and 80% accuracy.

Please see testing instructions in the General Information section below.

Education:

• Bachelor's degree in Non-profit Management, Public Administration, Communications, Marketing, Event Management, Hospitality, Library Science, Education, Community Development, or a related field.

Experience:

• Three (3) years of verifiable experience in event coordination, nonprofit partnerships, community engagement, development support, project coordination, public administration, library services, or a related area.
• Project management and organizational skills

Additional Requirements:

• Candidates must complete a clerical skills test and achieve a minimum typing speed of 80% aptitude, 30 WPM with at least 80% accuracy
• Unofficial copies of transcripts are required along with the application
• Available and reliable transportation for work-related duties.

Knowledge, Skills & Abilities

• Knowledge of public library services, community engagement, nonprofit partnerships, event planning, project coordination, and basic development practices
• Ability to build and maintain effective working relationships with partners, donors, sponsors, vendors, staff, leadership, and stakeholders
• Ability to coordinate events, manage logistics, track deadlines, solve problems, and adapt to changing priorities
• Strong written and verbal communication skills, including the ability to prepare clear reports, summaries, emails, presentations, and partner materials
• Strong organizational skills and attention to detail
• Ability to manage multiple projects, maintain accurate records, track data, support reporting, and meet deadlines
• Ability to exercise sound judgment, discretion, confidentiality, professionalism, and accountability
• Ability to work independently and collaboratively in a team-based public service environment
• Ability to provide excellent customer service to internal and external stakeholders
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Ability to learn and use databases, project tracking tools, grant or development systems, event platforms, and other technology as needed
• Ability to assess work priorities, recognize areas for improvement, and maintain an organized, productive work environment
• Ability to use personal mobile devices for the County's multifactor authentication process

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences
Professional Experience:

• Working in a public library, nonprofit, foundation, public sector, education, or community-based organization. (preferred)
• Coordinating public events, community programs, donor or sponsor activities, or partnership-based initiatives. (preferred)
• Supporting development, fundraising, sponsorship, grant-related, or stewardship activities. (preferred)
• Maintaining partner databases, event records, contact lists, budgets, reports, or project tracking tools (preferred)

Certification:

• Project management, event planning, nonprofit management, or related certification. (preferred)

Language:

• Bilingual (preferred)

General Information
Register Online for the HRT Clerical Skills Test using the following link:
Click the above link to the HRRM Clerical Skills Test registration page

Click on "Apply" to submit your request for testing

You will receive a test invitation and instructions via e-mail within 48 hours

You will have no more than 5 calendar days to access and complete testing

Your score will be automatically uploaded to your application

The test may be taken once every 30 days

Most recent test scores are retained for up to 6 months
Position Type and Typical Hours of Work:

• Part-Time | Temporary - 20 hours a week | This is a part time temporary position, with an ending date of December 25, 2026.
• Work is primarily performed in an office environment with extended periods of computer use. Occasional travel to branch locations or meetings may be required. The position is generally scheduled Monday through Friday. May require attendance at evening meetings, or off-site meetings.

Work Environment and Physical Demands:

• Driving: Position may require travel to County facilities, worksites, meetings, trainings, or events. Reliable transportation is required for work-related duties.
• Office Equipment: Daily use of a computer, keyboard, telephone, copier, scanner, printer, calculator, and standard office software, including Microsoft Office applications and HR-related
  systems.
• Physical Activities: Work is generally performed in an office setting and may require extended periods of sitting, computer use, reading, writing, speaking, listening, standing, walking, bending,
  reaching, and carrying materials.
• Lifting: Ability to lift, carry, push, or pull up to 25 pounds occasionally and up to 40 pounds as operational needs require.
• Vision and Hearing: Must be able to read paper and electronic documents, view computer screens, communicate in person and by telephone or virtual platform, and respond to verbal and
  written inquiries.
• Exposure to Environmental Conditions: Work is generally performed in a standard office environment with overhead lighting, shared workspaces, and extended periods of screen time.
  Position may occasionally require work at off-site locations or during County events.

Reporting Relationships:

• Reports to Position: Division Director, Research and Development
  Supervises Positions: None

Work Location:

• HCPL Administration - 5749 South Loop E, Houston, TX 77033

Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITS

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.
The following benefits are offered only to Harris County employees in regular (full-time) positions:
Health & Wellness Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

Paid Time Off (PTO)

• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave*
• Sick Leave

Retirement Savings Benefit

• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule*
• METRO RideSponsor Program*

* Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.
In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County Benefits & Wellness website:
01


Which of the following best describes your highest level of education completed as it relates to this position?

• High School or GED diploma
• Associate Degree
• Bachelor's Degree
• Master's Degree or higher
• None of the above

02


If you selected a college degree in response to the previous question, which of the following best describes your major?

• Non-profit Management
• Public Administration
• Communications
• Marketing
• Library and Information Science
• Event Management
• Hospitality
• Education
• Community Development
• Other Related Field
• Unrelated Field
• N/A; No Degree

03


Please describe your educational background (i.e. diploma, degree, certifications, etc.) including the level of education completed, area of study, and completed major and minor programs.
04


How many years of verifiable experience do you have in event coordination, nonprofit partnerships, community engagement, development support, project coordination, public administration, library services, or a related area?(To be considered, qualifying experience must be documented in your application's employment history)

• Less than three (3) years
• Three (3) years or more but less than four (4) years
• Four (4) years or more but less than five (5) years
• Five (5) years or more
• No experience

05


Please indicate the area(s) in which you obtained verifiable professional experience. Select all that apply.

• Event coordination, including planning and executing meetings, programs, or special events
• Building or maintaining nonprofit partnerships
• Community engagement or community outreach initiatives
• Development support, including fundraising, donor relations, sponsorships, or grant support
• Project coordination, including managing timelines, deliverables, or cross-functional projects
• Public administration in a government or public sector environment
• Library services, including public programming or library operations
• Related professional experience
• None of the above

06


Please provide details about your verifiable experience in event coordination, nonprofit partnerships, community engagement, development support, project coordination, public administration, library services, or a related area.*** Do not use "See Resume", as we do not use resumes to assess qualifications. ***(To be considered, qualifying experience must be documented in your application's employment history)If you do not have this experience, please type "None" in the space provided.
07


Which of the following areas do you have experience in? Select all that apply.

• Working in a public library, nonprofit, foundation, public sector, education, or community-based organization.
• Coordinating public events, community programs, donor or sponsor activities, or partnership-based initiatives.
• Supporting development, fundraising, sponsorship, grant-related, or stewardship activities.
• Maintaining partner databases, event records, contact lists, budgets, reports, or project tracking tools.
• Project management and organizational skills.
• I do not have this experience.

08


How would you rate your organization, written and oral communication skills?

• High: Confident/Competent
• Medium: Some areas of strength
• Low: Limited skills
• I do not possess this skill and/or experience

09


Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook).Please select your level of proficiency based on the following descriptions:Advanced:A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons.Intermediate:A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons.Basic:A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it.Entry Level:A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, ins

• Advanced
• Intermediate
• Basic
• Entry Level
• Not proficient

10


Clerical Test AcknowledgementI understand this position requires the HRT Clerical Skills Test scores to be on file before my application can move forward through the application process. I understand if I do not already have scores on file, I will need to complete the HRT Clerical Skills Test within five (5) days of receiving the invitation to apply from HRT. I understand that if I do not complete the HRT Clerical Skills Test my application will be invalid/disqualified.

• I acknowledge and understand the above instructions.
• I acknowledge that I currently have test scores on file.

11


In which of the following combinations of languages are you bilingual and fluent?Select all that apply:

• English and Spanish
• English and Vietnamese
• English and Chinese
• English and Arabic
• English and Urdu
• English and Tagalog
• English and Other Language(s)
• None of the Above

12


Which of the following professional certifications do you currently hold?Select all that apply.

• Project Management
• Event Planning
• Non-profit Management
• Other related professional certification
• I do not have a professional certiification.

Required Question