Part-time Recreation Assistant / Trails and Open Space

Job Title

The purpose of this job is to provide support and assistance in one or more of the following areas: secretarial and clerical, program coordination and assistance, creation of maps and informational materials, daily support of operations and maintenance, animal/exhibit maintenance and care, and performing additional tasks as assigned.

This position can be scheduled Monday-Sunday generally 7:00 AM - 3:30 PM or 8:00 AM - 4:30 PM depending on the season. This position requires a flexible schedule to assist program specialists with volunteer workdays and special events which may require shifts outside of regular operating hours. May be required to work on religious holidays. Regular and predictable attendance is required. Must work cooperatively with others. When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.

Minimum Training & Experience Required to Perform Essential Job Functions

High school diploma or equivalent with one year of secretarial/clerical or applicable recreational experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess a valid driver's license. Supervisory experience is preferred.

Essential Duties, Responsibilities

Collects cash, checks, and credit card payments for entry fees, facility and grounds rentals and program registration, and records and processes per ACC cash handling policies, utilizing Point-of-Sale software where applicable. Monitors assigned facilities, trails, and grounds; greets participants; enforces park rules and regulations. Answers the telephone and/or radio, and directs calls to appropriate personnel; provides information to the public regarding programs, services, activities and reservations. Prepares administrative paperwork, including authorizations for payment, labor vouchers, performance agreements and contracts. Updates website and calendar of events as directed. Assists with planning, coordinating, implementing and evaluating events, programs and activities as directed. Prepares weekly, monthly, quarterly, and annual reports. Requisitions supplies and maintains inventory of office supplies, brochures, and needed forms. Establishes and maintains contact and communication with outside agencies, groups, organizations, and volunteers. Serves on assigned committees as needed. Prepares facilities, grounds, and trails for programs and events, including related maintenance and security needs and concerns. Assists with general housekeeping maintenance as needed. Provides secretarial and clerical support to the assigned facility; prepares, types correspondence and reports; copies documents; compiles employee time sheets; processes mail; distributes payroll checks; creates/revises and distributes brochures and other informational/educational materials. When Assigned to Trails and Open Space Completes frequent trail and property inspections by walking up to 5 miles per day or biking of up to 20 miles per day. Utilizes iPad or similar mobile device and data management software to create, track, and complete work order data. Uses software to track and monitor volunteer & community service activities. Helps to recruit and train volunteers. Maintains and monitors website and social media pages as necessary. Occasionally transports participants to and from activities. Assists with monitoring, inspecting, and maintaining facilities, grounds, and trails including safety inspections. Opens and closes the facility, as needed including buildings and trails in remote areas. Conducts trail maintenance and construction using hand tools, power tools, and other equipment. Performs custodial service in facilities and on grounds including cleaning and trash removal. Prepares facilities for rentals and special events including set up and take down of equipment. Performs other related duties as required.

Supplemental Information

Physical requirements: Must be physically able to operate a variety of machinery and equipment including a computer, copying machine, calculator and typewriter. Must be able to use body members to work, move or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 20 pounds of force occasionally. Must be able to ride a bike. Physical demand requirements are at levels of those for light duty work. Works indoors and outdoors and may be subject to rain, wind, cold and hot temperatures, and wildlife.