Program Coordinator

Posting Details

Posting Details

Posting Number


S15655P

Working Title


Program Coordinator

Department


Warnell-Research

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university ( . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type


External

Retirement Plan


TRS or ORP

Employment Type


Employee

Benefits Eligibility


Benefits Eligible

Full/Part time


Full Time

Work Schedule

Additional Schedule Information

Monday-Friday, 8:00am-5:00pm

Advertised Salary


Commensurate with experience

Posting Date


08/25/2026

Open until filled


Yes

Closing Date

Proposed Starting Date


09/01/2026

Special Instructions to Applicants

Location of Vacancy


Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( View email address on click.appcast.io ).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title


Business Services Pro III

FLSA


Exempt

FTE


1.00

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 5 years of professional experience

Preferred Qualifications

Master's degree in business, public administration, higher education administration, natural resources, or a related field.

OR Bachelor's degree and five years of related experience

Position Summary

The Program Coordinator provides advanced administrative, operational, and programmatic support for the School's research and outreach missions. The position serves as the primary administrative coordinator supporting the Associate Dean for Research and provides operational support to the Associate Dean for Outreach. Approximately 80% of the position's effort supports research administration, faculty support, strategic planning, assessment, reporting, and special projects under the direction of the Associate Dean for Research, while 20% supports outreach planning, communications, data collection, reporting, continuing education activities, and operational initiatives under the direction of the Associate Dean for Outreach.

The incumbent performs and oversees a broad range of administrative functions and business processes that support faculty, staff, students, research programs, outreach initiatives, and School leadership. Responsibilities include project coordination, systems administration, reporting and assessment activities, strategic planning support, faculty evaluation support, database management, communications, stakeholder engagement, space planning, and operational process development.

The position administers and maintains reporting systems and operational databases supporting research and outreach activities, including faculty productivity reporting, outreach activity reporting, continuing education administration, research program reporting, and assessment systems used for leadership decision making. The incumbent exercises substantial independent judgment in managing projects, coordinating stakeholders, solving operational problems, implementing administrative procedures, and recommending process improvements that advance School objectives.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of higher education administration, research administration, and faculty support services.
• Knowledge of strategic planning, assessment, data management, and reporting systems.
• Knowledge of project management principles, business operations, and institutional policies.
• Strong written and verbal communication, organizational, and project management skills.
• Strong analytical, problem-solving, and report preparation skills.
• Ability to exercise independent judgment, manage multiple priorities, develop recommendations, and build effective working relationships.

Physical Demands

Work in standard office setting or environment. Large periods of sitting at a desk and working at a computer.

Is driving a responsibility of this position?


No

Is this a Position of Trust?


No

Does this position have operation, access, or control of financial resources?


No

Does this position require a P-Card?


No

Is having a P-Card an essential function of this position?


No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?


No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)


No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties/Responsibilities

Duties/Responsibilities

Administrative Operations, Research Administration, and Faculty Support

• Coordinate administrative activities supporting the School's research enterprise and faculty research programs.
• Serve as a point of contact for faculty, staff, university administrative offices, and external stakeholders regarding the School's research administration and operational processes.
• Maintain and administer databases and tracking systems related to faculty scholarship including grants, publications, presentations, awards, and other activities.
• Coordinate faculty recognition and award nomination programs, including preparation of nomination materials, supporting documentation, correspondence, and deadline management.
• Support administration of faculty development programs such as the Wheatly Faculty Interdisciplinary Seed Grant Program and other internal research support programs.
• Provide administrative and operational support along with coordination of annual progress reports, final reports, funding documentation, and other reporting requirements for formula-funded programs, including the School's McIntire-Stennis and Renewable Resources Extension Act projects.
• Develop and maintain administrative procedures, documentation, and operational workflows supporting School activities.

Percentage of time


35

Duties/Responsibilities

Strategic Planning, Assessment, Data Management, and Reporting

• Collect, validate, analyze, and interpret institutional, faculty, research, and programmatic data.
• Perform database administration and data management activities supporting research, outreach, strategic planning, and assessment functions.
• Prepare recurring and ad hoc reports supporting annual reports, strategic planning, accreditation, budget planning, assessment activities, and leadership decision making.
• Develop dashboards, executive summaries, briefing materials, presentations, and performance reports for School leadership.
• Coordinate annual faculty activity and productivity assessment processes by collecting, validating, organizing, and summarizing information related to publications, grants, presentations, mentoring activities, awards, outreach activities, and other professional accomplishments.
• Prepare faculty productivity summaries, supporting analyses, and reporting materials used by School leadership during annual faculty evaluation processes.
• Compile and analyze data from institutional reporting systems to support faculty evaluations, strategic planning, faculty recognition, and resource allocation decisions.
• Monitor progress toward School strategic goals and performance indicators and prepare assessment reports for leadership review.

Percentage of time


25

Duties/Responsibilities

Project Coordination, Space Planning, and Operational Support

• Coordinate special projects, operational initiatives, and strategic assignments under the direction of the Associate Dean for Research.
• Support School space planning activities, including coordination of office, laboratory, graduate student, postdoctoral, visiting scientist, and research personnel assignments.
• Work with the Associate Dean for Research and the Director of Lands and Facilities to coordinate facilities-related requests, office moves, equipment needs, and operational logistics involving faculty and staff.
• Develop project timelines, communication plans, tracking systems, and implementation schedules.
• Identify operational challenges and recommend solutions that improve administrative efficiency and effectiveness.

Percentage of time


20

Duties/Responsibilities

Outreach Program Administration, Reporting, and Communications

• Provide administrative and operational support to the Associate Dean for Outreach.
• Coordinate outreach initiatives, conferences, workshops, stakeholder meetings, partnerships, and special projects.
• Manage outreach-related records, databases, communications, and reporting activities.
• Coordinate and support Continuing Education programs and activities, including participant registration, activity tracking, website-based payment processing coordination, documentation management, and reporting of program outcomes in coordination with the Continuing Education Program Director.
• Assist with administration, maintenance, testing, user support, and reporting associated with the School's outreach activity reporting application used in annual faculty evaluation processes.
• Collect, validate, organize, and maintain outreach activity data used in faculty annual evaluations, strategic planning initiatives, and performance assessment reporting.
• Coordinate compilation and submission of Renewable Resources Extension Act reports, including collection of information from faculty and staff, verification of supporting documentation, preparation of reports, and maintenance of supporting records.
• Prepare outreach-related reports, presentations, briefing materials, correspondence, and communication resources.
• Coordinate communications among faculty, agency partners, community stakeholders, commodity groups, and University offices.
• Monitor outreach performance metrics and support program evaluation and strategic planning efforts.
• Identify operational challenges and recommend solutions that improve administrative efficiency and effectiveness.

Percentage of time


20

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name


Chad Bolding

Recruitment Contact Email


View email address on click.appcast.io

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).



Applicant Documents



Required Documents

1. Resume/CV

Optional Documents

1. Cover Letter
2. List of References with Contact Information
3. Unofficial Letters of Recommendation