Benefits Manager

About AmeriVetAmeriVet is a rapidly growing, people-first veterinary services organization dedicated to supporting veterinarians and care teams in delivering high-quality, compassionate care nationwide. As we continue to expand across multiple states, we remain committed to strong operational foundations, clinical excellence, and being recognized as a Top Place to Work. Our growth creates exciting opportunities for HR leaders to build scalable, compliant, and people-centered infrastructure that supports our teams and our mission.Position OverviewThe Benefits Manager is responsible for leading enterprise-wide benefits operations and ensuring compliance across all programs. This role is responsible for ensuring the integrity, efficiency, and strategic alignment of benefit programs—including health, welfare, retirement, and leave of absence programs—through strong vendor partnerships, file feed management, and data governance.This is a critical role in strengthening system integrations, optimizing file transmissions, and enhancing overall vendor communication protocols. This position partners cross-functionally to ensure benefit operations are scalable, compliant, and aligned with broader organizational priorities.Operating with a high level of autonomy, this role partners closely with Operations Directors, Practice Managers, Medical Leaders, and HR partners to drive consistent HR practices, strengthen leader effectiveness, support employee experience, and ensure scalable people processes aligned with AmeriVet’s continued growth.Key ResponsibilitiesServe as the subject matter expert for self-funded medical plans, overseeing plan design, administration, vendor management, and ongoing performance optimization.Lead enterprise-level oversight of benefits operations, including health & welfare plans, self-funded medical plans, 401(k)/retirement plans, and leave of absence programs (FMLA, ADA, state leave)Ensure accuracy and integrity of file feeds, system integrations, and benefits data across platformsManage strategic vendor relationships (TPAs, carriers, recordkeepers, and leave administrators), ensuring proactive communication, accountability, and service optimizationOversee inbound and outbound file transmissions between HRIS (Workday), payroll, and third-party administrators to ensure compliance and operational continuityServe as a subject matter expert in Workday Benefits and Absence Management, including configuration, business process optimization, reporting, and integration troubleshootingPartner with HRIS and IT teams to enhance Workday functionality, improve data flows, and support system upgrades or implementationsOversee administration and governance of self-funded plans, including coordination with TPAs, stop-loss carriers, and internal stakeholders to ensure cost control and complianceManage 401(k) plan administration, including vendor oversight, plan compliance, nondiscrimination testing coordination, and alignment with fiduciary responsibilitiesEnsure compliant administration of leave of absence programs, including policy alignment, vendor oversight, and regulatory adherence across multiple statesDrive process improvements based on internal audits, compliance reviews, and organizational findingsEnsure adherence to applicable federal and state regulatory requirements (ACA, ERISA, COBRA, FMLA, ADA) through strong documentation and governance practicesPartner cross-functionally to align benefits operations with company-wide strategic initiativesAnalyze reporting and data trends to identify risks, gaps, and optimization opportunitiesSupport continuous improvement efforts related to systems, compliance controls, and vendor performanceEducation & ExperienceMinimum of 5+ years of progressive experience in benefits administration, including oversight of complex, multi-state or multi-site environmentsBachelor’s degree in Human Resources, Business Administration, or related field requiredDemonstrated experience managing self-funded health plans, including vendor/TPA coordination and cost management strategiesExperience overseeing 401(k)/retirement plans, including vendor management, compliance, and audit supportStrong experience overseeing leave of absence programs (FMLA, ADA, state-specific leaves), including vendor management and complianceHands-on experience with Workday Benefits and Absence Management, including configuration, integrations, reporting, and issue resolutionStrong background in HRIS systems, file feed management, and vendor integrationsExperience managing third-party vendor relationships with a focus on service-level accountabilitySolid understanding of regulatory frameworks impacting benefits administrationProven ability to translate organizational findings into strategic process improvementsStrong analytical, problem-solving, and cross-functional partnership skillsPhysical Requirements:Office work and standing and walking during practice visits.TravelThis role drives excellence in people strategy, leader support, and organizational performance across multiple sites. Travel up to 10%NoteThis job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.EEO InformationThe company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.The company will provide reasonable accommodations to qualified individuals with disabilities, consistent with applicable law.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and veteran status.This role is required to be onsite in San Antonio, TX at our Support Center. Hybrid work schedule is available!At AmeriVet, we’re committed to your growth, development, well-being, and success. We empower team members with the resources, support, and opportunities needed to thrive in their careers and make a lasting impact in our communities.Here’s what you can expect when you join our team:Tailored development programs, mentorship, and career pathing to help you achieve your unique goals.Competitive pay, performance bonuses, 401(k) matching, and student loan assistance to foster your financial well-being.Health, dental, vision, life insurance, and mental health resources to support your overall well-being.Generous paid time off and holidays, because your personal time matters.A supportive, collaborative environment where everyone feels a sense of belonging.Please note: Any Benefits listed above apply to full-time employees.At AmeriVet, your unique skills and passion are celebrated, and every team member has the tools to thrive. Our people-focused approach is centered on helping you grow in your career while making a meaningful impact on the communities we serve. #J-18808-Ljbffr