Administrative Assistant - Sales

Administrative Assistant - Sales

As a Sales Administrative Assistant your goal is to provide comprehensive administrative and operational support to the Sales department, enabling sales leadership, teams, and external partners to operate efficiently and effectively. This role supports day-to-day sales activities, reporting, coordination, and communication while managing multiple priorities in a fast-paced environment. You will do this by:

• Performing a wide range of administrative duties, including computer-based work, data entry, document preparation, and maintaining complex calendars.
• Providing direct support to sales leadership by drafting correspondence, preparing presentations, and tracking action items.
• Serving as a central point of contact for the sales department by coordinating inquiries and ensuring timely communication between sales, customers, and internal partners.
• Acting as an administrative liaison between sales, finance, operations, and marketing to resolve issues and support business needs.
• Leading the administration, management, and tracking of the new dealer rebate program. Monitoring program deliverables, maintaining accurate records of dealer eligibility, and ensuring timely processing of rebate incentives.
• Coordinating internal and external sales events and meetings. Including: scouting and securing event venues, managing conference room schedules, and overseeing on-site logistics to ensure successful execution.
• Creating and managing travel schedules, including reservations and accommodations for sales team members, leadership, and visiting guests.
• Assisting with sales department budget preparation and ensuring strict adherence to cost control activities.
• Supporting the reconciliation of travel and operational expenses.
• Maintaining and updating sales reports, dashboards, and spreadsheets. Compiling, analyzing, and distributing automated and ad hoc sales reports, performance metrics, and trend data.
• Establishing and maintaining electronic and hard-copy filing systems for contracts, pricing, and promotions.

You are the kind of person who is/has: Personable A strong verbal and written communicator Detail oriented - Qualifications: High School Diploma or equivalent At least three years of experience in an administrative support role Previous experience in event coordination preferred Proficient computer skills with Google Workspace (e.g. Docs, Sheets, Slides) AND/OR Microsoft Office (e.g. Word, Excel, Powerpoint) Previous ERP software experience preferred (e.g. SAP, Oracle or Workday) Strong attention to detail with the ability to manage multiple priorities and work independently with limited supervision in a fast-paced environment Demonstrated written and verbal communication skills communicating with employees at all levels, in addition to internal and external customers and vendors Proven organizational and time management skills with a proactive approach to problem-solving Fluent in English and primary language used in area of responsibility and/or location Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NY State Compensation: For this position, the expected base annual salary range is $45,000 to $62,000 USD commensurate with experience. Actual compensation within that range will be dependent upon the individual's skills, experience, qualifications, and applicable laws.