Executive Assistant

Our client, a dynamic and growth-oriented organization, is seeking a highly polished Executive Assistant to provide dedicated support to a C-level executive. This role serves as a strategic partner and trusted gatekeeper, managing complex calendaring, high-level communications, confidential information, and cross-functional coordination. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment, ensuring seamless executive operations and enabling leadership to focus on key business priorities.

Responsibilities

• Manage Outlook contacts and calendars; schedule and confirm meetings, coordinate communication, answer phones, and manage all delivery services
• Handle all travel logistics, including itineraries and accommodations.
• Plan and organize meetings; ensure presentation materials are prepared and updated.
• Draft and prepare correspondence and documents as needed.
• Prepare and maintain recurring and ad hoc meeting agendas.
• Review and proofread documents and presentations to ensure accuracy and professionalism.
• Maintain and organize legal files and contracts.
• Coordinate with internal legal team and outside counsel on legal billing matters and other correspondence.
• Timely process expense reports.
• Collaborate with the team on day-to-day office activities and special projects as assigned.
• Maintain a polite and professional demeanor with clients, vendors, and internal stakeholders.

Ideal Experience

• Bachelor’s degree or equivalent experience; experience in the legal industry is strongly preferred.
• 5+ years of experience providing executive-level administrative support, including handling confidential information.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with iManage is a plus
• Ability to thrive in a fast-paced, entrepreneurial environment.

#117941

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.