Benefits & Payroll Coordinator

REPORTS TO: Director of Finance and Operations MINIMUM QUALIFICATIONS: • Two (2) years of successful employment in a benefit position preferred • Strong skills with databases, spreadsheets, and word processing • Experience with Munis HR and Payroll functions is preferred • Experience in Aesop/Frontline preferred • Strong organization skills, communication skills and analytical abilities • Solid understanding of School and Municipal accounting and finance regulations • Contributes to a positive and welcome environment for colleagues, staff and families GENERAL RESPONSIBILITIES: BENEFITS & PAYROLL • Manage onboarding and separation of all school employees • Develop and implement employee hire and change of status packets • Meet with new hires to collect all paperwork for payroll and benefits in a timely manner • Maintain employee payroll and benefits records • Communicate with employees on all payroll and benefit matters BENEFITS • Calculate the cost of benefits and input all benefit enrollments and adjustments • Maintain employee records and enrollment forms for all benefit enrollments/changes • Coordinate Open Enrollment periods and ensure that all current benefit documents are posted on the Billerica School website • Verify monthly insurance bill rosters • Update accrual limits within Munis each January, based on IRS limits • Communicate with benefit representatives as needed for any benefit-related questions • After each biweekly payroll, prepare deposits for all health, dental and life premiums for the Town Treasurer • Process monthly bills and provide to Treasurer's office for payment • Enroll employees into COBRA insurance, collect and track payments • Assist employees with benefit transition upon retirement • Make adjustments to benefit calculation for retirees • Maintain accrual overview sheets (listing each Bargaining group and non-union employees) PAYROLL • Collect timesheets and assist with the data entry of time into the generated payroll • Assist with proofing of payroll to ensure accuracy • Backup to Payroll Manager in running payroll and submitting electronic payroll files to the bank • Research and resolve payroll issues that may arise • Download reports from Frontline/Aesop system for paying substitutes and any employee time off adjustments • Track any employee who is on unpaid status and collect benefit premiums • Prepare payment to vendors after each payroll FRONTLINE/AESOP • Create and manage employee accounts • Process annual allotment on or around July 1st • Assist employees with issues with Frontline/AESOP OTHER • Complete research related projects for employees who want to purchase creditable service time • Complete verification of employment requests • Maintain procedures for following payroll cycle • Maintain GIC packets for Teachers/MTRS future retirees • Other duties assigned as needed COMPENSATION: • Salary range is $56,000.00 to $66,000.00 TERMS OF EMPLOYMENT: 12-month work year An equal opportunity employer in compliance with Title IX, Chapter 622 and Section 504.