Bilingual Administrative Assistant

Administrative Assistant (Bilingual Spanish) - Healthcare Executive Support


Location: Los Angeles, CA

• Primary office: Los Angeles, CA 90033
• Must be able to travel as needed to other location in Los Angeles, CA 90010
  (Locations are approximately 6 miles apart; 10-15 minute drive.)

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Duration: Maternity Leave Coverage

Language Requirement: Fluent in Spanish and English

Dress Code: Business Casual


Position Overview


We are seeking a highly organized and professional Bilingual Administrative Assistant to provide executive and administrative support to senior leadership within a healthcare organization. This role requires strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.


The ideal candidate will have prior administrative experience in healthcare and experience supporting executives, including C-suite leaders.


Key Responsibilities

• Answer and direct incoming telephone calls in a courteous and timely manner.
• Provide administrative support to senior leadership, including drafting and distributing emails, memos, letters, spreadsheets, forms, and faxes.
• Transcribe audio recordings and edit speech-recognition-generated documents for accuracy.
• Sort and distribute incoming mail to appropriate departments.
• Serve as a resource for information and referrals on a variety of topics.
• Establish and maintain accurate and confidential electronic and paper filing systems.
• Coordinate internal and external meetings, including agendas, travel, and lodging arrangements.
• Prepare meeting minutes and distribute them to participants.
• Maintain records of grants, grant applications, and programmatic contracts.
• Order office supplies and coordinate food deliveries for meetings.
• Assist departments with data entry and document preparation.
• Prepare reports, forms, and correspondence from drafts, notes, or verbal instructions.
• Ensure confidentiality of sensitive information.
• Demonstrate a positive, proactive, customer-service-oriented attitude.
• Work collaboratively with team members across departments.
• Take initiative to support continuity of operations.
• Complete assignments within scheduled shifts.
• Perform other duties as assigned.

Qualifications


Required

• Fluent in both Spanish and English.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and exercise discretion.

Preferred

• 1-2 years of administrative experience in healthcare.
• Experience supporting senior executives or C-suite leadership.

* We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).


* As a job position within our Insurance division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing medical and confidential records, verifying financial information, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients