Japanese Bilingual Administrative Assistant - Part time

Position: Administrative Assistant (Part-time)


Location: Los Angeles | Hybrid 2times/week onsite


Industry: Real Estate


Status: Part-time, Non-Exempt (Hourly)


Schedule: Up to 20 hours/week (Flexible based on business needs)


Pay: $25/hour

Summary of the Position


Our client is seeking a reliable and detail-oriented Administrative Assistant to support daily operations for their U.S. office. This position will handle a variety of administrative duties, expense reimbursement coordination, payment-related documentation, and communication with the Japan headquarters.


The role also includes light support for real estate-related projects such as organizing market information and preparing internal materials. This is an ideal opportunity for someone who is flexible, organized, and comfortable working independently in a small business environment.

Breakdown of Responsibilities

• 70% Administrative & Office Support
• 20% Expense Reimbursement / Payment Coordination
• 10% Real Estate Support

Key Responsibilities


Administrative & Office Support

• Provide day-to-day administrative support for U.S. operations
• Organize and maintain documents, records, and internal files
• Prepare presentation materials, reports, and internal documents
• Coordinate communication with internal teams, vendors, and external parties
• Support general office operations and back-office functions

Expense Reimbursement & Payment Coordination

• Review and organize employee expense reimbursement submissions
• Prepare internal approval and authorization documents
• Track approval requests and payment schedules
• Assist with routine payment-related administrative tasks
• Coordinate basic communication with external vendors

Japan Headquarters Coordination

• Communicate and coordinate with the Japan-based parent company
• Support administrative reporting and documentation in Japanese and English

Real Estate Support

• Assist with research and data organization related to real estate investments
• Collect market information and reference materials
• Support preparation of internal review materials
• No independent analysis or decision-making required

Qualifications

• Authorized to work in the U.S. without visa sponsorship
• Business-level Japanese communication skills required
• Basic Excel and general Microsoft Office skills
• Strong organizational and communication skills
• Reliable, flexible, and able to work independently
• Detail-oriented with the ability to manage multiple tasks

Preferred Qualifications

• Administrative or office support experience
• Experience working in real estate or related industries
• Experience working with Japanese or multinational companies

Application Form