Executive Assistant

The City of Sheridan is actively recruiting a diplomatic, discreet and supportive individual with excellent communication skills to fill the position of Executive Assistant. This position is responsible for providing administrative assistance to the City Administrator and performing, coordinating, and overseeing technical and office tasks and general business accounting work in support of the Executive Office. The ideal candidate will have an understanding of government operations, the ability to learn and understand various computer software, and good customer service skills. Application Deadline: July 29th, 2026 Major Duties Coordinates and Organizes meetings and events for the City Administrator, Mayor and City Council and some staff groups; reserves venues and invites required attendees; briefs City Administrator on meeting subjects if needed, assists with preparations for meetings. Writes, proofreads and revises printed advertisements, press releases, newsletters and various other types of communication for City Administrator. Develops presentations as needed. Manages calendar for City Administrator and Mayor and assists City Council with scheduling as needed. Receives inquiries, issues, requests, and concerns from constituents on behalf of the City; resolves issues and problems as appropriate or refers to appropriate staff for resolution; appraises City Administrator of issues. Coordinates administrative support for City Council meetings, including preparation and distribution of meeting materials, meeting room setup, preparation of proclamations and ceremonial documents, and other related meeting logistics. Assists with developing, implementing, and managing systems that support the City Administrator's goals toward operational efficiencies and service objectives. Develops and maintains coordination relationships with other governmental entities. Assists City Administrator in preparing information for City Council agenda items as needed. Coordinates City appointments to boards and commissions, including tracking terms, advertising vacancies, and maintaining related records. Assists in budget preparation, monitoring, and preparation of monthly revenue and expenditure reports. Posts relevant information to the City website as required in coordination with City Administrator and the Clerk. Enters purchase orders and requests for check and monitors for timely completion. Makes travel arrangements for the City Administrator, Mayor and Council; and oversees the preparation of travel reimbursement vouchers. Reconciles City Administrator's and Mayor's credit card statements; oversees payment through financial system. Maintains correspondence files on behalf of the City's Executive Office. Performs related duties. Physical Demands/ Work Environment The work is typically performed while sitting at a desk, or table. The employee occasionally lifts light and heavy objects. The work is typically performed in an office. The City of Sheridan is an at-will employer. This means that either party -- the employee or the employer -- may end employment at any time, with or without cause, with or without notice. All the terms, conditions and benefits of employment with the City are subject to change at any time, with or without notice, at the discretion of the City. #J-18808-Ljbffr