Executive Assistant

Executive Assistant

Recruiter: LHH

Location: San Francisco, California

Pay: $50 - $71 / Hour

Contract: Contractor

100% remote

Contract with potential to convert

Pay range: $55-72/hour

About the Opportunity

We are seeking a polished, highly proactive Executive Assistant to support multiple members of a C-suite leadership team within a fast-paced, technology-forward organization.

This is not a traditional Executive Assistant role focused primarily on calendaring and travel. The successful candidate will serve as a true strategic partner who can anticipate needs, exercise excellent judgment, operate comfortably with ambiguity, and stay several steps ahead of senior leadership.

The Executive Assistant will provide primary support to a newly appointed C suite level and two other executives. Because the primary executive works closely with the CEO, board, and senior leadership team, this position requires someone who has previously supported C-suite executives and understands the level of preparation, discretion, urgency, and professionalism expected at that level.

What You'll Be Doing

• Serve as the primary Executive Assistant and strategic partner to a C-suite executive, while providing additional support to two senior business leaders.
• Own a highly dynamic executive calendar, proactively identifying conflicts, protecting strategic priorities, and adjusting quickly as business needs change.
• Coordinate complex domestic travel and manage itineraries, expenses, scheduling changes, and executive logistics.
• Anticipate executive needs rather than waiting for direction, ensuring leaders are prepared for important meetings, decisions, deadlines, and commitments.
• Prepare executives for board meetings, leadership meetings, presentations, company-wide events, and other high-visibility engagements.
• Coordinate agendas, pre-reads, presentations, meeting materials, and follow-up items.
• Partner closely with other Executive Assistants and senior administrative partners to ensure seamless coordination across the leadership team.
• Track priorities, decisions, deliverables, and follow-up items to ensure commitments continue moving forward.
• Provide calendar management, expense support, event coordination, and other administrative assistance to additional executives as needed.
• Support leadership offsites, executive meetings, remote all-hands events, and periodic company gatherings.
• Create and refine presentations and executive-level materials as needed.
• Handle highly confidential and sensitive information with excellent judgment and discretion.
• Identify gaps in existing processes and develop practical systems and workflows that create greater consistency and efficiency.
• Explore and utilize AI-enabled tools and emerging technologies to improve executive support, organization, productivity, and workflows.
• Remain flexible with working hours to accommodate executives working across multiple U.S. time zones and traveling frequently.

What We're Looking For

• 5+ years of senior-level Executive Assistant experience with significant direct C-suite support.
• Experience supporting executives who work closely with a CEO, Board of Directors, shareholders, or other senior external stakeholders is strongly preferred.
• Demonstrated ability to manage extremely complex calendars and shifting priorities in a fast-moving environment.
• Experience preparing executives for board meetings, leadership meetings, presentations, and other high-level engagements.
• Exceptional organizational skills, attention to detail, follow-through, and sense of urgency.
• Strong business judgment and critical-thinking skills with the ability to determine what requires immediate executive attention.
• A highly proactive approach with the ability to anticipate needs and solve problems independently.
• Comfortable working in an evolving environment where processes may still be developing.
• Ability to introduce structure where needed without requiring a highly structured environment to be successful.
• Strong written and verbal communication skills with a polished executive presence.
• Experience creating or coordinating executive presentations and meeting materials.
• Confidence working with new technology, AI tools, and evolving workplace systems.
• Experience within technology, corporate retail, consumer, e-commerce, or another fast-paced corporate environment is highly desirable.
• Bachelor's degree preferred
• Must be comfortable occasionally adjusting working hours to support executives across time zones.

Equal Opportunity Employer/Veterans/Disabled