Human Resources Assistant

Human Resources Assistant

Fort Myers Broadcasting Company is seeking a motivated, adaptable, coachable, forward-thinking, enthusiastic, organized, and detail-oriented Human Resources Assistant to support the Human Resources, Accounting, and administrative departments. This is an excellent opportunity for an individual who enjoys working in a fast-paced, collaborative environment and is interested in developing a broad understanding of Human Resources and business operations. The HR Assistant will provide administrative and operational support across a variety of HR functions, including recruiting, onboarding, employee records, benefits, compliance, employee engagement, and general office administration.

Essential Duties & Responsibilities: Human Resources & Employee Support

• Provide day-to-day administrative support to the Human Resources department and assist with HR projects as needed.
• Assist with the new hire onboarding process, including filing new hire paperwork, requesting resources and required documentation, and tracking process.
• Coordinate with HR and IT to ensure new employees have the appropriate equipment, systems access, accounts, and other resources needed to begin employment successfully.
• Assist with planning and coordinating New Hire Orientation, including preparing materials and set-up.
• Complete and assist with Form I-9 processes and maintain required employment documentation.
• Update and maintain employee digital files and personnel records.
• Conduct employee file audits and assist with updating required compliance-related documentation.
• Scan, organize, file, and maintain confidential employee records in accordance with company procedures.
• Assist with Benefits Open Enrollment activities and other employee benefits-related projects.
• Assist with employee engagement activities, HR initiatives, and special projects as needed.
• Maintain confidentiality and exercise appropriate discretion when handling sensitive employee and company information.

Recruiting & Staffing

• Assist with the recruiting and hiring process, including posting job openings and maintaining job postings.
• Assist with reviewing applications, coordinating interviews, communicating with candidates, and tracking candidate activity.
• Maintain recruiting records and assist with tracking job fairs, recruiting events, and staffing agencies.
• Assist with job fair and recruitment event coordination and preparation.
• Assist with the Applicant Tracking System (ATS) and other recruiting-related systems.
• Provide professional and positive experience for candidates throughout the hiring process.

Administrative & Departmental Support

• Provide administrative support to HR, Accounting, and other departments as needed.
• Assist with company travel arrangements, including booking flights, hotels, rental cars, and other travel-related accommodations.
• Assist with spreadsheets, data entry, reports, correspondence, and other administrative tasks.
• Perform scanning, copying, filing, emailing, and other general office duties.
• Assist with maintaining organized electronic and paper records.
• Support special projects and other duties as assigned.

Qualifications & Skills

• Previous experience in Human Resources, recruiting, office administration, or a related field preferred.
• Bachelor's degree, or relevant coursework in Human Resources, Business Administration, or a related field preferred; equivalent experience may be considered.
• Strong organizational skills with excellent attention to detail and follow-through.
• Highly adaptable with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Motivated, enthusiastic, coachable, and eager to learn.
• Forward-thinking and proactive with the ability to identify and address administrative needs.
• Excellent written and verbal communication skills.
• Professional interpersonal skills with the ability to interact effectively with employees, candidates, managers, and individuals at all levels of the organization.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• Ability and willingness to learn and effectively use HRIS, ATS, and other company systems.
• Strong customer-service mindset and a positive, team-oriented attitude.
• Ability to work independently while also contributing effectively as part of a team.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift and carry up to 15 pounds, such as file boxes and office supplies.
• Ability to bend, reach, and carry files and office materials as needed.
• Manual dexterity to operate standard office equipment, including scanners, copiers, printers, and computers.
• Ability to move throughout the office and access filing and storage areas as needed.

Work Environment

This position operates in a professional, fast-paced office environment and requires regular interaction with employees, candidates, managers, and other departments. The successful candidate must be comfortable managing changing priorities while maintaining accuracy, professionalism, confidentiality, and a positive attitude.

Benefits

Full-time new hires: Eligible to participate in all Company benefit plans, including:

• Health, Dental, Vision, and HSA (effective 1st of the month after 30 days; subject to plan terms)
• Company-paid life insurance and EAP; voluntary short-term disability
• PTO (accrual-based) and company-paid holidays
• 401(k)

Equal Employment Opportunity Statement WINK News is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable laws.