Administrative Assistant

Job Description

Job Description

Work Arrangement: 100% onsite
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Pay Rate: $22.00
Assignment Duration: Approximately 6 weeks

Position Overview
We are seeking a professional and customer-focused Administrative Assistant to serve as the first point of contact for visitors, customers, vendors, employees, and other guests. This position will answer and direct telephone calls, manage visitor access, process mail, maintain office supplies, and provide general administrative support.

Key Responsibilities

• Answer incoming calls in a polite and professional manner.
• Direct calls to the appropriate personnel or department.
• Maintain the internal phone list and Reception Quick Reference.
• Welcome onsite visitors and notify the appropriate personnel upon arrival.
• Follow visitor sign-in procedures and provide guest or visitor badges.
• Maintain and control badge access for employees, contractors, and visitors.
• Create badges for new employees.
• Receive, sort, and distribute daily mail.
• Process outgoing mail and deliveries.
• Order and maintain supplies for the mailroom, break room, office, and other areas.
• Maintain vendor service logs.
• Provide general administrative and clerical support.
• Perform other duties as assigned.

Required Qualifications

• Previous receptionist, front desk, customer service, or administrative support experience preferred.
• Professional verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Basic Microsoft Excel skills.
• Ability to manage multiple tasks and interact professionally with employees, visitors, customers, and vendors.

Ideal Candidate
The ideal candidate is friendly, organized, dependable, and professional, with the ability to provide excellent customer service while managing calls, visitors, mail, supplies, and general office responsibilities.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.