Accounting Assistant

Job Description

Job Description

Job Description

Job Title: Accounting and Administrative Assistant
FLSA Status: Non-Exempt
Employment Type: Full-Time, On-Site
Pay Range: $24.00-$25.50 per hour
Work Schedule: Monday-Friday, 8:30 AM-5:30 PM, with a one-hour lunch break

Position Overview

We are seeking an organized and detail-oriented Accounting and Administrative Assistant to support accounting, administrative, and general sales functions. This position will also provide bilingual support to management and Japanese visitors when needed. Bilingual skills are not required but are highly beneficial.

The ideal candidate will have strong administrative and organizational skills, proficiency in Microsoft Office and QuickBooks, and preferably some accounting experience in the construction industry.

Work Location: This is a fully on-site position and is not hybrid or remote, except when medically necessary.

Compensation and Benefits

• Hourly pay: $24.00-$25.50

• Full benefits package

• Medical and dental insurance effective on Day 1

• 401(k)

• Paid vacation and sick leave

• Additional benefits as applicable

GENERAL POSITION SUMMARY

This position is responsible for performing a range of accounting and administrative functions and providing support to management and Japanese visitors. Responsibilities include assisting with project accounting, accounts payable and receivable, general office administration, sales support, travel coordination, and translation assistance when needed.

ESSENTIAL JOB FUNCTIONS1. Primary Job Functions

a. Provides General Accounting Support

• Supports the preparation of monthly reports for ongoing projects based on work-in-progress cost percentage calculations using QuickBooks and Excel.

• Assists with the management of Accounts Payable and Accounts Receivable.

• Helps maintain accurate accounting records and project-related financial information.

• Supports accounting activities and reporting related to construction projects.

b. Provides General Administrative Support, Including General Sales Support

• Prepares and distributes documents and correspondence to contractors, vendors, and internal staff.

• Distributes mail and faxes as needed.

• Files and maintains documents accurately.

• Maintains and updates data and makes copies as required.

• Orders and maintains office supplies and equipment.

• Researches, communicates, and negotiates with vendors to obtain the best prices.

• Plans office activities and events.

• Provides administrative support to the General Manager and Project Managers as needed.

• Assists management with other administrative functions as requested.

c. Supports Management and Japanese Visitors with Various Arrangements

• Provides translation support when needed.

• Coordinates travel arrangements, including hotel, rental car, and flight reservations.

• Researches and negotiates travel-related services, including corporate hotel rates and car insurance.

• Arranges apartments, car leases, and other accommodations for long-term visitors.

• Advises visitors on local issues and provides assistance with local needs.

• Recommends local places for visitors' business and personal needs.

2. Secondary Job Functions

a. Manages Time and Resources

• Uses available tools, including phones, fax, and email, to maximize productivity and complete tasks on time.

b. Keeps Management Informed

• Participates in meetings.

• Reports problems to management verbally or in writing to prevent confusion and further issues.

c. Complies with Federal, State, and Local Requirements

• Studies existing and new regulations.

• Adheres to applicable requirements and files reports as necessary.

d. Maintains Professional and Technical Knowledge

• Obtains job-related certifications when applicable.

• Keeps up with industry trends and applies relevant knowledge to the job.

3. Common Job Functions

a. Contributes to the Team Effort

• Remains flexible with work assignments, including responsibilities outside core functions.

• Provides coverage for other staff as needed.

• Completes additional tasks as requested by management.

b. Acts on Constructive Feedback

• Remains open to feedback from colleagues, supervisors, and customers.

• Uses feedback to improve performance.

c. Improves Processes

• Reviews departmental workflows, research procedures, and administrative processes.

• Recommends improvements where appropriate.

d. Upholds Professional Standards

• Maintains professional conduct and appearance.

• Recognizes personal limitations and seeks assistance when needed.

• Uses established communication channels.

ESSENTIAL JOB REQUIREMENTS1. Physical Requirements

• Must regularly sit and hear and occasionally stand, walk, use hands to pick up, handle, or feel objects, and reach with hands and arms.

• Must occasionally lift and/or move up to 10 pounds.

• Must have close vision and the ability to adjust focus.

2. Work Environment

• The noise level is usually moderate, typical of an office environment with computers, printers, and telephones.

• This is an on-site position at the Charlotte, NC office.

• Remote or hybrid work is not available, except when medically necessary.

• May be required to travel for business and work beyond normal business hours when necessary.

EXPERIENCE / MINIMUM QUALIFICATIONS NEEDED1. Language Skills

• Ability to read, analyze, and interpret general business documents, forms, and instructions in English.

• Ability to write reports, business correspondence, and procedural manuals in English.

• Ability to respond effectively to questions from management, staff, clients, and the general public in English.

• Ability to communicate verbally and in writing with individuals and groups in English.

• Ability to deliver presentations effectively to managers, staff, clients, and the general public in English.

• Bilingual skills are not required but are highly preferred, particularly for supporting Japanese-speaking management and visitors.

2. Mathematical Skills

• Ability to calculate figures and amounts, including discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

• Ability to apply basic algebra and geometry concepts to draw and interpret bar graphs.

3. Reasoning Skills

• Ability to apply knowledge and sound judgment when following detailed written or oral instructions.

• Ability to solve problems involving several concrete variables in situations with limited standardization.

• Ability to analyze and use various documents, including contracts and purchase orders.

4. Computer Skills

• Proficiency in Microsoft Windows, Word, Excel, Outlook, and PowerPoint.

• Experience with QuickBooks is preferred.

• Ability to create customized reports as needed.

5. Other Skills and Experience

• Some accounting experience in the construction industry is preferred.

• Strong organizational and administrative skills.

• Excellent attention to detail and accuracy.

• Must be tactful, mature, flexible, and able to manage multiple work pressures effectively.

• Ability to work independently and support management and project teams.

EDUCATION

1. Bachelor's degree or equivalent from a four-year college or university, along with two to four years of related experience and/or training, or an equivalent combination of education and experience.

2. An accounting degree is preferred.

WORK SCHEDULE AND LOCATION

• Schedule: Monday-Friday, 8:30 AM-5:30 PM, with a one-hour lunch break.

• Work Arrangement: On-site, full-time position; not hybrid or remote except when medically necessary.

• Compensation: $24.00-$25.50 per hour, non-exempt.

• Benefits: Medical and dental coverage beginning on Day 1, 401(k), vacation, sick leave, and a full benefits package.

\nCompany Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.