Accounts Receivable Specialist

Job Description

Job Description

Position Summary

We are seeking a detail-oriented Accounts Receivable Specialist to join our accounting team. This individual will be responsible for managing customer invoicing, cash application, collections, account reconciliations, and maintaining accurate accounts receivable records. The ideal candidate has strong organizational skills, excellent communication abilities, and experience working in a fast-paced accounting environment.

Key Responsibilities

• Generate, review, and distribute customer invoices accurately and timely.
• Process and apply customer payments, including ACH, wire transfers, credit card payments, and checks.
• Monitor outstanding accounts receivable balances and maintain AR aging reports.
• Conduct collection efforts on past-due accounts through phone, email, and written correspondence.
• Research and resolve billing discrepancies, short payments, unapplied cash, and customer inquiries.
• Reconcile customer accounts and investigate variances.
• Prepare and process credit memos, adjustments, and refunds as needed.
• Assist with month-end and year-end close activities related to accounts receivable.
• Maintain organized documentation and supporting records for audit purposes.
• Collaborate with internal departments including Sales, Customer Service, and Operations to resolve account issues.

Required Qualifications

• 2+ years of accounts receivable, billing, collections, or related accounting experience.
• Strong understanding of accounts receivable processes and cash application.
• Experience performing account reconciliations and resolving discrepancies.
• Proficiency in Microsoft Excel, including formulas, pivot tables, VLOOKUPs
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or Business.
• Experience with commercial collections and credit management.
• Knowledge of GAAP principles and month-end close processes.
• Experience working in manufacturing, distribution, construction, healthcare, or professional services environments.