Facilities Coordinator

About The RoleWe're looking for a dependable, detail-oriented Site Ops Coordinator to help keep our space running at a high standard. You'll work closely with our Site Operations Lead, owning inventory management, tracking, and purchasing across facilities, furniture, and hardware — while also supporting the broader day-to-day operations of a building that's part office, part research hub, part community anchor. This isn't a back-office role; you'll be a visible, trusted presence in a space where people spend long hours doing demanding work. This is a great fit for someone who takes pride in well-run spaces, enjoys variety, and wants to grow an operations career in a place where the work genuinely matters. Outside of the core work hours (M-F 8:30 AM–5:00 PM), this role may also require being onsite some evenings and weekends for events or urgent issues.Key ResponsibilitiesInventory & Purchasing SupportOwn inventory management for supplies, furniture, and equipment — tracking stock levels, and usageOwn the purchasing process: research vendors, compare quotes, place orders for supplies, furniture, and equipmentMaintain accurate, up-to-date inventory recordsFlag discrepancies, overages, or supply-chain issues before they become problemsDay-to-Day Facilities SupportServe as first point of contact for facilities requests, resolving what you can directly and escalating with context when neededTroubleshoot and escalate issues with vendors, building management, or equipmentSupport coordination with the porter team on restocking, tidying, and common area upkeepSupport physical security operations including access control, camera monitoring, badge issuance, and visitor check-inAssist with setup and logistics for research events, workshops, and community gatheringsConduct routine space readiness checks across floors — flagging issues and keeping things in good shape for the researchers and teams who rely on them dailyTeam CollaborationWork closely with the Site Operations Lead and broader operations teamTrack tasks and facilities requests to ensure nothing falls through the cracks in a high-volume environmentHelp document processes and recurring tasks, especially around inventory and purchasing workflowsSkills & ExperienceExperience in a workplace coordinator, workplace associate, or similar hands-on operations roleDirect experience managing inventory and/or purchasing processes — even informallyStrong organizational skills and ability to manage a high volume of tasks and requestsComfortable working in a fast-moving, dynamic environmentClear written and verbal communicationA service mindset; you care about giving users and staff a great experienceProficiency with Slack and task management tools; experience with Asana or similar a plusComfort working both independently and as part of a small, collaborative teamYou Might Be A Good Fit If You:Take pride in spaces that feel genuinely well cared for — not just functional, but good to be inEnjoy being a reliable presence in a community of people doing important, demanding workLike variety and can juggle competing priorities without dropping the ballAre hands-on and happy to roll up your sleevesCare about AI safety and want your day-to-day work to support it, even if you're not a researcher yourself