Accounts Payable Specialist

Accounts Payable Specialist

Vision Technologies is looking for a highly motivated Accounts Payable Specialist to support our growing organization. The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of vendor invoices, expense reports, and payments while maintaining strong relationships with internal stakeholders and external vendors. This position plays a key role in supporting the company's financial operations by ensuring compliance with company policies, maintaining accurate financial records, and providing exceptional customer service.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. They are proactive in resolving issues, communicate effectively, and continuously seek opportunities to improve processes and increase efficiency.

Responsibilities:

• Process vendor invoices accurately and timely in accordance with company policies and established procedures.
• Review invoices for proper coding, approvals, supporting documentation, and compliance with company policies.
• Match invoices to purchase orders and receiving documentation, researching and resolving discrepancies as needed.
• Process employee expense reports and corporate card transactions in accordance with company policies.
• Respond promptly and professionally to vendor and employee inquiries regarding invoices, payments, and account status.
• Reconcile vendor statements and investigate outstanding balances or discrepancies.
• Assist with weekly check runs, ACH payments, wire transfers, and other payment processing activities.
• Support month-end and year-end close activities by ensuring invoices are recorded in the appropriate accounting period and assisting with accruals when necessary.
• Monitor AP inboxes and workflow queues to ensure requests are addressed timely.
• Partner with Purchasing, Project Managers, and other departments to resolve invoice, purchase order, and receiving issues.
• Identify opportunities to improve Accounts Payable processes, increase efficiency, and support automation initiatives.
• Assist with audits by providing requested documentation and supporting schedules.
• Perform other accounting and administrative duties as assigned.

Qualifications:

• Bachelor's or Associate's degree in Accounting, Finance, Business Administration, or related field; equivalent work experience may be considered.
• 5+ years of Accounts Payable or accounting experience.
• Strong understanding of accounts payable principles and accounting fundamentals.
• Experience working within an ERP/accounting system – Experience with Concur or other expense management software preferred.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to work independently while collaborating effectively within a team.