Billing Specialist

Billing Specialist

Location: Minneapolis, Minnesota

Salary Range: $60K-$75K + Bonus

This intellectual property law firm serves at the forefront of patent, trademark, and copyright law, as well as licensing, trade secrets, and IP litigation. The team blends strategic insight with innovative thinking to help clients protect, manage, and expand their intellectual property portfolios.

Serving individual inventors, regional businesses, international corporations, and Fortune 500 companies, the firm partners with clients across industries and around the world to maximize the value and potential of their IP assets.

Position Summary:

Under general supervision and according to established policies & procedures, primary responsibilities include generating client invoices per the firm's billing process, related support procedures & back-up administration of the trust account. Observes confidentiality of client and law office matters.

Key Responsibilities:

• Rotational responsibility/assistance with bi-monthly time cutoff, generating proformas and client invoices
• Responsible for assigned client exceptions & E-Billed clients
• Assist with special billing reports as requested by clients and firm personnel
• Assist with deposit and disbursement administration of client retainer/trust accounting
• Assist firm employees and clients with billing related problems and questions
• Cash receipt application and check deposits knowledge for back-up
• Miscellaneous accounting and billing tasks as required by Accounting Manager
• Familiar with all billing-related computer software, E-Billing software needed, Firm policies and procedures
• Operates standard office equipment including personal computer, copiers, scanners, telephone, and ten-key.

Qualifications:

• Accounting or billing experience (preferred).
• 3e billing experience (preferred)
• Ability to operate 10-key by touch
• Minimum typing of 45 wpm
• Microsoft Word for Windows, Excel and other computer software background
• Good math aptitude
• Data entry experience
• Ability to read and write at a level normally acquired through the completion of high school or equivalent in order to complete forms.
• Ability to organize and prioritize workload and complete work under time constraints.
• Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff and to provide information with ordinary courtesy and tact.
• Interpersonal skills necessary in order to communicate by phone and to provide information with ordinary and courtesy and tact.
• Regular attendance at work.