Accounts Payable Specialist

Who are we looking for? Arizona Sunrays is looking for a detail-loving, organized Accounts Payable Specialist to help keep the financial side of our growing, multi-location business running smoothly! You’ll manage the full-cycle AP process across five entities including our four locations (Phoenix, Carefree, Arcadia, and Surprise) and our management company. Benefits: Free uniforms Opportunity for advancement Training & development 401(k) matching Employee discounts Flexible schedule Location Central Office, Phoenix, AZ (On-Site) Responsibilities Accounts Payable: Process vendor invoices for accuracy, coding, and approval Manage the full AP cycle, including invoice entry, PO/receipt matching, payment scheduling, and disbursement Prepare weekly payment runs via check, ACH, and credit card Monitor AP aging and flag past-due items or cash flow concerns Reconciliation & Record-keeping: Reconcile vendor statements and resolve discrepancies, short-pays, and billing questions Maintain clean, organized, audit-ready AP records Maintain vendor records, including W-9 and 1099 tracking Assist with month-end AP accruals and reconciliations Multi-Entity Accounting: Accurately code expenses to the correct entity and GL across our five-entity structure Identify and flag transfers for the Financial Operations Manager Partner with site directors and department heads to verify invoices, coding, and goods/services Reporting & Support: Support the CFO and Financial Operations Manager with reporting and vendor spend analysis Help identify opportunities for process improvements Handle financial and vendor information with care and confidentiality Qualifications 2+ years of AP/general accounting experience required; multi-location/entity coding preferred QuickBooks Online experience required; multi-location/class tracking is a plus Strong Excel skills, including VLOOKUPs, pivot tables, and basic formulas Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience welcome Experience in a multi-site, service-based, childcare, or youth activity business is a plus, but not required What Success Looks Like Vendors are paid accurately and on time, with minimal errors or late fees AP records are clean, complete, and audit/CPA ready Discrepancies and billing questions are caught and resolved quickly The CFO and Financial Operations Manager can confidently rely on AP to run smoothly with minimal oversight Deadlines across multiple entities and vendors are managed with organization and consistency Communication with vendors and internal teams is clear and professional You work independently, prioritize effectively, and know when to ask questions or flag an issue Who are we looking for? Arizona Sunrays is looking for a detail-loving, organized Accounts Payable Specialist to help keep the financial side of our growing, multi-location business running smoothly! You’ll manage the full-cycle AP process across five entities including our four locations (Phoenix, Carefree, Arcadia, and Surprise) and our management company. If you love a good spreadsheet, catch the little things, and take pride in keeping things organized and running smoothly, we’d love to meet you! #J-18808-Ljbffr