Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support daily payables operations for a Contract position based in Louisville, Kentucky. This role focuses on accurate invoice processing, payment coordination, and maintaining organized financial records in a fast-paced environment. The ideal candidate brings strong attention to detail, sound judgment with coding and approvals, and the ability to keep vendor payments moving efficiently.

Responsibilities:
• Review incoming invoices for accuracy, assign the appropriate account codes, and prepare them for timely processing.
• Manage day-to-day accounts payable activities to help ensure vendors are paid correctly and within established deadlines.
• Process ACH payments and assist with scheduled check runs while maintaining proper documentation for each transaction.
• Reconcile payable records, investigate discrepancies, and work with internal teams or vendors to resolve outstanding issues.
• Maintain organized files and supporting records for invoices, payment activity, and related financial documentation.
• Monitor payment schedules and priorities to support smooth cash disbursement operations and consistent workflow.
• Communicate professionally with vendors and internal stakeholders regarding invoice status, payment questions, and account details.• Experience performing accounts payable duties in a detail-focused business environment.
• Working knowledge of invoice coding and general ledger account assignment.
• Hands-on experience processing ACH transactions and supporting check payment cycles.
• Strong accuracy and attention to detail when reviewing financial documents and payment information.
• Ability to manage multiple priorities and meet deadlines in a high-volume setting.
• Proficiency with standard accounting systems and Microsoft Office tools, especially Excel.
• Effective written and verbal communication skills for interacting with vendors and internal teams.