Facilities Coordinator

Starting Salary Range: $42,193 - $50,632 What You'll Do Responsible for general office needs and organization and facility maintenance needs. Including but not limited to mailroom-related functions, ordering office supplies, responding to daily staff requests, process deliveries, process vendor services, and front desk phone coverage. Communicate on-site facility or maintenance issues and services to staff. Office Premises/Facilities Oversee and maintain general office organization and cleanliness in all common areas, including conference rooms, public meeting rooms, breakrooms, and mailroom. Work with building engineering as needed. Oversee office vendors and janitorial teams. Work with Property management staff as needed. Research, request and review service or purchase bids. Process and confirm facility maintenance or service requests. Screen and handle workstation issues and repairs. Set-up and tear down conference rooms for events, meetings, and training. Assist Staff with Conference Room AV set-up as needed. Troubleshoot and process fixes as needed. Work with the property’s Security vendor on building access. Mail Room Collect, sort, and distribute incoming mail and packages. Assist with outgoing mail preparation/packaging, including FedEx or UPS mailings. Operate and maintain computerized mail machine to post outgoing mail. Post outgoing mail. Deliver posted mail to the post office box daily and in a timely manner. Handle and distribute deliveries and signature required delivery acceptance, including subpoenas and court documents in a timely manner. Front Desk Coverage Serve as back-up to the front‑desk/receptionists. Handle calls and visitors professionally and appropriately. Assist with booking conference rooms and public meeting rooms as needed. Inventory/Supply Maintenance Request or order office supplies and staples as needed. Perform all receiving duties including coordination of deliveries and verification that goods received conform to GGRC Purchase Order requirements. Organize and maintain supply and storage areas. Process recycling and disposal of obsolete furniture, equipment, etc. in accordance with DGS regulations. Equipment Maintenance Maintain copiers, printers, mail machines, scanners and other select equipment. Replace toner, refill printer paper, place service requests and supply orders as needed. Serve as contact person for all equipment maintenance and repairs. Other Participate in special projects and assist with additional duties or tasks, as assigned. Maintain office equipment and appliances, submit service requests as needed. Work with IT and Supervisors on new hire needs and seat assignments. Maintain and distribute Office Floor Plans. Assist with print and bulk copying projects and orders, including: Business Cards & Nameplates, GGRC Envelopes, Department Forms, GGRC Information Booklets, Brochures, and Flyers, etc. Education High School Certification Experience 3-5 years of related experience in office administration, focusing on business operations and facility management. Skills Must be available to work in‑office Mondays through Fridays Ability to develop standard business communications, using proper grammar, spelling and punctuation Ability to convey complex information and ideas in a clear, concise, and professional manner. Ability to operate basic office equipment, including scanners, copiers, faxes, phones. Proficiency with MS Word, MS Excel, MS PowerPoint, MS Outlook, Adobe or similar software applications. Comprehension of technical perspective of facilities/equipment. Sufficient manual strength and dexterity to handle mailroom and operation duties. Use of discretion and ability to maintain confidentiality. Dependable, reliable, and resourceful. Possess high attention to detail. Able to work independently and as a team. Ability to multi‑task and prioritize. Ability to organize proficiently. Access to reliable transportation a plus. Competency Traits Initiative Accountability Customer service orientation Attention to detail Analytical thinking Organizational ability Time management Collaboration/teamwork Adaptability Desired Qualifications Experience in multi‑cultural settings and/or multi‑lingual capacity Benefits Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education Golden Gate Regional Center is an Equal Opportunity Employer. #J-18808-Ljbffr Golden Gate Regional Center (GGRC)