Office Coordinator - GI-Liver Clinic - Full Time 8 Hour Days

Office Coordinator - GI-Liver Clinic - Full Time 8 Hour Days (Non-Exempt) (Union) Los Angeles, CA Apply Current employees apply here Job ID REQ20174181 – Category Keck Medicine of USC Helpful Information for Applicants External Applicants and Internal Applicants (Current USC Employees) apply via the provided links. Duties As an integrated part of the department/unit, this position provides coordination of departmental/unit clerical duties and activities. Offers support in coordinating and maintaining files and data activities in an efficient manner. Communication Skills Ability to communicate effectively with co‑workers in relaying information timely. Receive all calls professionally. Take detailed messages, determine urgency of calls, and forward them to the appropriate staff member. Computer Skills Type and proof various documents (e.g., correspondence, reports, charts, minutes of meetings, hospital policies, etc.). Create spreadsheets and tables, utilizing formulas and manipulating data to retrieve desired information. Maintain computer records and files as needed. Design, develop and produce PowerPoint presentations for special events or committee meetings. Use business format for letters and assure grammatical accuracy. Customer Service Greets and assists patients/visitors by providing needed information, contacting appropriate staff members, or taking messages. Demonstrates outstanding telephone etiquette. Data Entry & Report Preparation Enter data timely, ensuring accuracy. Prepares reports for committee meetings and other hospital departments/services. Information Distribution Maintains computer data accurately and timely. Assures confidentiality of information. Meeting Scheduling Coordinates meeting dates and times with all participants. Arranges for conference rooms or other meeting locations, audio‑visual equipment, or catering services as needed. Attends meetings and types minutes of meetings as requested. Office Maintenance Completes copying, collating and coordinating materials in an orderly manner. Maintains files for the general filing system. Picks up and delivers mail to and for nursing managers/directors. Provides a file system that allows easy retrieval of information. Performs other duties as assigned. Required Qualifications High school diploma or equivalent. 2 years experience in a secretarial role. Experience in customer service. Excellent working knowledge of Microsoft Office programs (Word, Excel, PowerPoint). Ability to use spreadsheets for displaying and manipulating data. Demonstrates excellent customer service behavior. Demonstrates excellent verbal and written communication skills. Preferred Qualifications Bachelor's degree. Experience with data entry and statistical analysis. Experience with Kronos time‑keeping system. Medical terminology knowledge. Required Licenses/Certifications Fire Life Safety Training (LA City). If no card upon hire, must obtain within 30 days of hire and renew before expiration. The hourly rate range for this position is $23.00 - $39.10. When extending an offer of employment, the University of Southern California considers factors such as scope and responsibilities, candidate work experience, education/training, key skills, internal peer equity, and applicable laws. Job ID REQ20174181 – Posted Date 04/28/2026 #J-18808-Ljbffr Veterans in Healthcare